Administration Supervisor

General Information:

Job purpose: The Administration Supervisor is responsible for providing administrative support to the Client.

MAIN TASKS AND RESPONSIBILITIES FOR THIS POSITION:

GENERAL ADMINISTRATION

• Ensure that all documents received are filed as per the SOP;
• Ensure that Admin Clerk has prepared all (Good Received Voucher) GRV's in numeric sequence according to the XNSIR document;
• Investigate under and over charges by checking the listed cost on transaction XPAIF and allowances on XP8IF;
• Investigate and liaise with Client:
  Administration Manager regarding under and over charge queries by checking the listed cost on transaction XPAIF and allowances on XP8IF;
• Investigate incidents on the floor and report immediately to the Client:
  Administration Manager;
• Ensure that all damaged and close to expire stock is return to the supplier with relevant signed documentation;
• Assist with special projects in Admin office;
• Assist with investigating supplier queries;
• Liaise with IT support by raising incidents when required;
• Ensure that Audits/checks and verify processes and alert managers of deviations that could lead to shrinkage;
• Ensure that all Good Received Voucher received stock is fully checked against the invoices received and that there are no discrepancies.
• Ensure that all leave is processed with the agencies and filed.

PEOPLE MANAGEMENT

• Ensure performance checks are conducted on Receivers.

KNOWLEDGE, SKILLS AND ATTRIBUTES:

KEY COMPETENCIES:

• Matric / NQF level 4 English equivalent
• Previous Admin experience advantageous
• Computer literacy (Word, Excel, Outlook)
• Pro-active
• Attention to detail and the ability to work under pressure
• Must have a flair for figures
• Must be able to maintain discipline
• Excellent verbal and written English communication skills

OUR CORE VALUES