Administrative Assistant to Operations

Key Responsibilities:

• Provide daily administrative support to the Operations team.

• PPE Administration:
  Manage the procurement, distribution, and record keeping of personal protective equipment.

• Equipment Administration:
  Assist with the procurement and assignment of equipment to relevant departments or individuals.

• Maintenance Record Keeping:
  Maintain equipment maintenance schedules and confirm the completion of maintenance tasks.

• Fleet Administration:
  Coordinate vehicle service and repair bookings, and maintain accurate fleet records.

• Organize and maintain accurate records and filing systems, both electronic and physical.

• Liaise with internal teams and external vendors to support operational workflows.

• Perform general administrative and limited financial tasks as assigned.

• Assist with compiling safety files

Qualifications:

• High school diploma or equivalent; a post-secondary qualification in business administration or related field is preferred.

• Minimum of 2 years' experience in an administrative role, ideally in an operations or logistics-focused environment.

• Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with inventory or ERP systems is advantageous

• Strong organizational skills and attention to detail.

• Excellent written and verbal communication.

• Ability to manage multiple priorities and work independently.

• Knowledge of procurement, fleet, or asset management, and safety file compilation is a plus.

R14 500 – R15 500 pm