Office Support and Receptionist

Ziyana Business Consulting and Training | Contract

Centurion, South Africa | Posted on 14/10/2026

Ziyana Group has an exciting opportunity for a reliable,organized, professional Office Support and Receptionist to ensure smooth officecoordination. As our Office Support and Receptionist, you'll provide day-to-day coordination support to our departments and accurately maintain records,supporting Group CEO and Executives, coordinating events and culture activities and documentation. This is an entry-level role, perfect for someone with asolid grounding in general office support and receptionist.

· Serve as the first point of contact for clients, visitors, partners, and internal stakeholders.

· Manage reception duties including answering calls, managing theswitchboard, and handling queries professionally.

· Maintain the reception area and boardrooms to Ziyana’s brand and hospitality standards.

· Welcome guests, manage sign-ins, and offer refreshments.

· Coordinate courier services, deliveries, and incoming mail.

Office Administration & Coordination:

· Oversee office cleanliness, supplies, stationery, and stock levels.

· Liaise with suppliers, service providers, and building management as required.

· Assist with meeting room scheduling, set-up, and preparation.

· Support travel logistics, bookings, and petty cash processing.

· Support with internal communication notices, document scanning,printing, and filing.

Management Team Administrative Support:

· Provide general admin support to all department heads (L&D,Recruitment, Finance, Technology).

· Assist in coordinating meetings, preparing agendas, capturing minutes,and following up on action items.

· Support in compiling reports, presentations, and documentation.

· Assist with data entry, tracking of tasks, and updating departmentallogs or shared folders.

PA Duties & Executive Support

· Manage and coordinate the Group CEO’s calendar, appointments, travel,and engagements.

· Prepare meeting packs, briefing notes, and daily schedules for the CEO.

· Track deadlines, follow up on outstanding items, and ensure executivetasks are actioned.

· Maintain confidentiality at all times regarding business, client, and personal matters.

· Assist in event coordination, stakeholder management, and CEO brandsupport activities.

· Support the CEO with personal tasks when appropriate (e.g., orderingitems, booking meetings, reminders).

Reception & Front-Office Management:

· Uphold professionalism and represent the Ziyana Group brand to all visitors.

· Support internal culture activities, events, and staff engagements.

· Maintain good relationships across departments and demonstrate excellent people skills.

• Diploma/Degreein Office Administration, Business Administration, HR, Communications, orrelated field.
• 0– 1 year experience
• Strong communication (verbal & written) and interpersonal skills.
• Computer literate (Microsoft Office; Zoho experience is an advantage).
• Professional,well-groomed, organised, and reliable.
• Highdiscretion and integrity.
• Office administration.
• Businesscommunication.
• Dataentry & filing.
• Calendarand scheduling management.
• Time management and prioritisation.
• Professionalism,humility, and emotional intelligence.
• Proactivenessand willingness to learn.
• Detail-orientation and accuracy.
• Discretion and confidentiality.
• Problem-solving and initiative.
• Adaptability and multitasking.
• Accountability and follow-through.
• Warm,approachable, and service-oriented.
• Confidentbut grounded.
• Resilient and able to work under pressure.
• Strong organisational instincts.
• High personal standards and self-presentation.