Depot Project Specialist; Transport & GMP Responsibilities

Depot Project Specialist (with Transport & GMP Responsibilities)

Centurion, South Africa | Posted on 12/17/2025

Oximio is a global leader in clinical triallogisticsandwe’reexpanding our team in South Africa!

We’relooking for adetail-driven, reliable, and highly organized Depot Project Specialist who will coordinate depot operations, transport activities, and GMP-compliant labelling processes in our Pretoria depot.

This role is perfect for someone who thrives in structured environments, enjoys problem-solving, and wants to be part of a mission that supports life-changing clinical research.

• Manage the end-to-end flow of clinical trial materials:
  • Processing inbound and outbound shipments in the Warehouse Management System
  • Preparing checklists, reports, and project documentation
  • Communicating with clients about delays, discrepancies, or destruction processes
  • Monitoring stock levels, expiry dates, returns, and documentation
  • Ensuring compliance with
    
    GDP, internal SOPs, and quality standards
  • Supporting audits, CAPAs, change controls, and process improvements
• Coordinate daily deliveries to clinical sites:
  • Preparing air waybills and shipping documents
  • Scheduling drivers and courier collections
  • Tracking shipments and resolving delays or issues
  • Preparing daily dispatch reports and monthly delivery KPI reports
  • Updating WMS with transport-related information
• Support GMP secondary labelling activities:
  • Performing labelling and re-labelling under pharmacist supervision
  • Ensuring accurate documentation and traceability
  • Following gowning, hygiene, line clearance, and GMP compliance standards
  • Supporting audits and maintaining a clean, controlled work area

• clinical trial supply chain, pharmaceuticallogistics, GDP/GMP operations, or depot/warehouse roles
• Strong attention to detail and excellent documentation skills
• Knowledge of warehousing medical products and devices ( advantageous )
• Good communication skills to liaise with clients, couriers, and internal teams
• Strong organizational and multita Experience inclinic sking ability
• Ability to work methodically in a compliance-driven environment
• Good working knowledge of MS Excel, Word, and WMS systems
• Relevant qualifications in logistics , supply chain, project operations, or pharmaceutical-related fields
• Be part of a global organization at the forefront of clinical triallogistics
• Work in a highly regulated, purpose-driven environment
• Grow your experience across operations, transport logistics , and GMP processes
• Be supported by a team that values Care, Innovation , and Awareness
• Contribute directly to enabling life-changing medical research