Bulk Wine Coordinator

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Full Time Clerical Ceres, CA, US

Salary Range: $22.92 To $31.35 Hourly

Job Description

About the job

The Role

This position will report to:
Planning and Logistics Manager

Travel Requirements:
Based on Business needs 7-10%

FLSA Status:
Non-Exempt

Shift: 1

Employment Category:
Full-Time Regular

Pay Range: $22.92/HR To $31.35HR

Onsite Position

Bronco Wine Company founded in 1973, our family-owned company strives to continue and improve upon being vertically integrated, from the vineyard to the table, focusing on crafting quality wines for every table. Our family’s resilience and sustained growth will continue to be fostered through stewardship of family, valued employees, respected partners, and future generations.

JOB STATEMENT: The Bulk Wine Specialist is responsible for processing cellar work orders and maintaining accurate tracking of all bulk wine inventories across all locations. This position supports regulatory compliance requirements for winery operations by ensuring accurate documentation, reconciliation, and reporting.

ESSENTIAL DUTIES:

• Process all cellar work orders daily for all facilities.
• Manage and maintain inventory records for bulk wine, barrels, and food-grade ingredients.
• Document, reconcile, and verify bulk wine book inventory against physical inventory.
• Enter and approve bulk wine shipping and receiving records in the database as needed.
• Verify, enter, and track all purchased bulk wine.
• Document, reconcile, and enter bottling and case goods inventory.
• Ensure all wine meets applicable state and federal regulatory specifications.
• Provide backup support to the scale house for receiving and shipping bulk wine.
• Assist with month-end closing activities.
• Support Crush data entry and reporting.
• Complete daily, weekly, and monthly reconciliations of various compliance and inventory reports.
• Respond to internal and external inquiries related to compliance issues.
• Follow guidelines and procedures to support ISO certification requirements.
• Conduct periodic audits of Winemakers Database documentation and records.
• Perform general administrative tasks, special projects, and additional duties as assigned.
• Create and update SOPs, forms, and reference materials.
• Facilitate training for new employees.
• Maintain filing systems and general housekeeping in a timely manner.

Perform other duties and responsibilities as assigned, consistent with the position’s purpose and operational needs.

JOB REQUIREMENTS:

Education/

Experience:

• Must have previous office experience
• Intermediate experience with Microsoft Office including Excel, Word, and Outlook
• Knowledge of the wine industry is helpful but not required

Knowledge of:

• Problem solving and critical thinking

Ability to:

• Represent the company in a professional manner
• Work under pressure and meet deadlines
• Manage one’s own time, prioritize responsibilities, keen sense of urgency when necessary
• Work well in a team environment
• Proactively communicate regarding prioritization of workload, ask questions when assignments aren’t clear or missing information and/ or when unable to meet requested deadline(s)
• Pay attention to detail, organization, and professionalism
• Proactive, takes initiative, uses available resources to problem solve
• Work independently and multi-task
• Maintain accurate and thorough records
• Work 6-7 days a week during crush season (July-October)
• Work overtime, weekends, and/or to cover additional shifts as needed

PHYSICAL REQUIREMENTS:

• Lift up to 25 lbs.
• Frequent forward reach

WORK ENVIRONMENT:

• Frequently working with others

PERSONAL PROTECTIVE EQUIPMENT

REQUIRED:

• Side shield safety glasses, safety vest, head/ear…