Executive Assistant

Overview

We offer competitive salary, full benefits package, Paid Time Off, and opportunities for professional growth.

Established in 1981, Orient Express Container (OEC) Group is one of the top freight forwarders in the transportation industry. We provide freight transportation, logistics, and information services to over 50,000 customers through a network of global offices.

Our employees recognize the impact we make in the global supply chain through staying on top of the ever-changing logistics industry with the goal of delivering quality information and services to our clients.

As an Executive Assistant
, you will perform various day-to-day administrative tasks and support projects for the Executive Vice President within our corresponding region. This role will also collaborate with local Administrative and Executive staff to support individual- and company-wide initiatives.

• Manage Executive staff’s Outlook calendars and independently schedule appointments.
• Coordinate travel plans, create itineraries, and arrange transportation for Executive staff.
• Compile documents for travel-related business meetings and coordinate lodging arrangements.
• Attend meetings with Executives and prepare meeting minutes.
• Manage Executive customer accounts and provide sales quotes.
• Gather data from multiple sources and prepare daily/monthly/quarterly/yearly reports.
• Prepare reports and internal/external PowerPoint presentations.
• Organize and prepare monthly expense reports.
• Support front office Administration when needed.
• Other duties as assigned.

• Previous work experience in the Logistics and Transportation industry, notably in freight forwarding, is highly preferred.
• Ability to work in a fast-paced office environment while handling various requests and concurrent tasks.
• Strong command of Microsoft Office 365 (Word, Excel, PowerPoint, etc.) is required.
• Project management experience is highly preferred.
• Experience preparing reports (i.e. sales trend, organizational planning, daily report, etc.).
• Must have the ability to demonstrate thorough follow-up abilities on all assignments.
• Ability to display discretion with confidential information.
• Ability to successfully communicate with all levels of management.
• Possess a positive attitude and a willingness to learn.
• Bilingual in English and Mandarin is preferred.

• $28-$35/hour dependent on transferable experience and education level.

• 10-days PTO (Paid Time Off), Employee Appreciation Days, Paid Holidays, Sick/Flextime.
• Full Health Insurance coverage including medical, dental, vision, term life, and accident insurance.
• 401K retirement plan with 3% company match.
• Discounted pet insurance - woof! woof! meow!
• Annual performance bonus and mid-year reviews for salary increases.

• Associate degree or higher is preferred.

OEC Group is an Equal Opportunity Employer