Administrative Assistant

SUMMARY:

The Administrative Assistant provides administrative and office support to the New-Indy Packaging division.

ESSENTIAL DUTIES AND RESPONSIBILITIES Greet visitors and notify appropriate person of their arrival

Maintain visitor logs and provide visitor badges as necessary

Answer calls and route to the appropriate person

Receive, sort, and distribute all incoming USPS mail, and UPS/Fed Ex deliveries on a daily basis

Organize, prepare, and send out all outgoing USPS mail, and UPS/Fed Ex deliveries on a daily basis

Manage office supplies inventory and place orders as necessary

Order lunch for meetings, department requests, and events as necessary

Maintain appearance and cleanliness of conference room and front desk area

Data entry of training records, and assisting Safety with safety training tracking

Run headcount, OT, and other reports as needed

Administrative support for Human Resources, including temp timecards, invoices, timecard audits, attendance policy, and other support as necessary

Assist with event planning

Other tasks as assigned SKILLS AND QUALIFICATIONS High school diploma required, some college preferred.

Minimum 1 year in an administrative or front desk support role Ability to maintain professionalism, confidentiality, and a customer service demeanor

Strong communication, organization, and time management skills

Proficient in Microsoft Outlook, Word, Excel, and Powerpoint Strong verbal and written communication skills

Bilingual in Spanish highly preferred PHYSICAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to handle or feel.

The employee frequently is required to talk or hear.

The employee is occasionally required to reach with hands and arms.

The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT Normal office environment.

CERTIFICATES, LICENSES, REGISTRATIONS None required.

OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.h or without notice.