General Affairs Manager

vres clarity around priorities and goals for the entire functional area

Provide guidance and instructions within the department and outside departments as needed

Work across functions with peers in other departments to ensure collaboration for shared goals

Comprehensive management of subordinates

Achieve departmental operational goals by contributing insights and recommendations to

administrative plans and reviews; developing and executing process improvement initiatives;

enhancing office and facility operations; resolving administrative and operational issues; conducting internal reviews; identifying inefficiencies; recommending system improvements; and implementing organizational changes as needed.

Interact with executives and relevant stakeholders to support workplace and facility improvement initiatives.

Provide regular and timely reporting, communication, and consultation to the direct supervisor.

Other duties as assigned by management.

Manage day-to-day office operations including procurement and inventory control of office supplies,replacement of consumables, coordination of maintenance services, and handling of facility issues or repairs.

Oversee vendor relationships by coordinating services, managing communication, reviewing invoices,and processing payments in a timely manner.

Manage company-owned vehicles, including purchase planning, registration, insurance coordination,maintenance scheduling, and replacement/renewal processes.

Provide operational and administrative support for in-house chef related activities.

Coordinate business card orders for employees and maintain accurate records for issuance and updates.

Manage corporate insurance policies, including renewal, documentation, and coordination with brokers.

Manage corporate registration requirements including preparation and filing of annual reports,

business licenses, and other state or local compliance documents to ensure timely and accurate submissions.

Report all irregular issues and problems to the management for solutions

Network and maintain good communication with the management, office staff members, and outside contacts

Compile and maintains the confidentiality of all company policies and procedures

Maintain high ethical standards in the workplace

Update job knowledge by participating in educational opportunities; reading professional

publications; maintaining personal network

Seek constant improvement or more efficient and less expensive ways and means in department work process

9:00 - 18:00

• $81,120 Annually
• Health, Dental, and Vision Coverage
• Paid Time Off and Holiday.

Education/

Experience:

College degree preferred but not required. Minimum of three to five years of Administrative/Executive Assistant and/or training; or equivalent combination of education and experience.

Language Ability:

Must be bilingual in English and Japanese, with the ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations in both languages. Must also be able to write reports, business correspondence, and procedure manuals, as well as effectively present information and respond to questions from managers, clients, customers, and the general public in English and Japanese.

• Strong problem-solving and troubleshooting ability
• Excellent organizational and multitasking skills
• Ability to manage multiple priorities with deadlines
• High level of discretion and confidentiality