Executive Assistant

Job Description

Abb Vie Switzerland  is looking for an Executive Assistant to provide high-level administrative, organizational, and coordination support to the General Manager, the Affiliate Leadership Team (ALT), and the Country Affiliated Team (CAT).

This role plays a key part in ensuring smooth day-to-day operations, supporting internal communications and meetings, and contributing to selected strategic projects across the affiliate.

Key Responsibilities

Support to the General Manager

• Manage administrative tasks, including travel and expense arrangements
• Oversee the day-to-day administration of the General Manager’s office
• Plan and coordinate meetings, visits, and business exchanges
• Organize all-employee town halls, virtual meetings, and related logistics
• Support culture and communications activities in collaboration with External Affairs
• Review contracts and purchasing documents, and create purchase orders to support approvals
• Administer corporate legal documents and processes, including Powers of Attorney and Annual Reports
• Support crisis management administration and liaise with EMEA Regional Security
• Coordinate CAT meetings, including agenda preparation and minute taking

Support to the Affiliate Leadership Team

• Support the onboarding of new ALT members
• Plan and coordinate ALT meetings
• Prepare agendas and minutes for ALT meetings
• Provide administrative and organizational support to the HR and Finance teams, as well as selected business leaders, including the Market Access Director, External Affairs Director, and Compliance Manager
• Coordinate in-house assistant meetings

Selected Strategic Projects

Take ownership of selected key affiliate projects, which may vary depending on business needs. Examples include:

• Leading the organization of Abb Vie Well-being Week
• Supporting company-wide conferences and cycle meetings
• Coordinating the company awards process, including nominations in collaboration with the ALT

• Commercial education or equivalent professional qualification
• Minimum 3 years of experience in a senior administrative role, preferably in pharma or a similar environment
• Strong customer focus and service mindset
• Excellent time management and prioritization skills
• Ability to perform well under pressure and handle stress with professionalism
• Business fluent in German, English, and French
• Strong understanding of company business and operations is a plus

• High level of integrity and discretion
• Strong organizational skills with the ability to anticipate needs and plan ahead
• Flexibility in managing changing priorities and workloads
• Ability to balance multiple priorities effectively
  
  Self-driven, detail-oriented, and proactive
• Able to adapt to different stakeholder levels and seniorities
• Solutions-oriented mindset
• Comfortable making decisions and acting in ambiguous situations with limited information

Abb Vie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.