District – Administrative Data Analyst – GST-Administrative Assistant II; PG: G – Chambl

Position: District 7 – Administrative Data Analyst – GST051 -Administrative Assistant II (PG: G) – Chambl[...]

gst
051 – administrative assistant ii

pay grade g –
salary $39,050 –
administrative data analyst

job summary

under general supervision, performs a wide range of office administration duties for assigned functions or program areas, duties may be complex in nature and may involve access to confidential information. May research, investigate, and/or resolve program data or issues. Drafts documentation, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers.

job specific duties

under close-to-general supervision, provides a variety of routine non-clerical general business support functions for an institution, centralized district/regional office, a section/division of an office in an agency or a similar entity. Under the direction of the administrative officer, the administrative data analyst complies data for an array of administrative functions to ensure quality control and assurance with all data records or transactions.

Coordinate district metrics. Reviews requisitions and account codes for discrepancies. Assist with reports of compiled information for management. Also, review accounting statements, invoices, quotes, or other information for accuracy. Ensure compliance with state customer service metrics. May also assist with customer service operations to meet goals or objectives. Other typical support functions include a combination of routine accounting (posting, reconciliation) and/or budget development and monitoring, personnel, and payroll transactions, purchasing and inventory, records management and/or related areas.

May supervise a small number of clerical, technical, maintenance or other staff. May serve as an assistant to other higher-level managers.

minimum qualifications

• state entry qualifications: high school diploma/ged and three (3) years of job-related experience; or one (1) year of experience required at the lower-level admin assistant 1 (gst
  050) or position equivalent.
• agency minimum qualifications: experience organizing and coordinating meetings, facilities, and information for staff members.

other minimum qualifications

• experience providing assistance and disseminating information to customers.
• experience in receiving and responding to verbal communications in an appropriate manner.
• communicates effectively with coworkers, supervisors, and other internal or external customers.
• ability to communicate accurate information.
• committed to providing quality customer service.
• displays a high level of effort and commitment toward work and displays high standards of ethical conduct.
• general knowledge of interrelationships among department work units.
• ability to provide guidance to internal and external customers.
• demonstrated ability to do research and prepare reports.
• possesses the ability to reason and independently select the appropriate resolution to problems.
• ability to manage own time effectively; to adapt quickly to change; to occasionally perform repetitive tasks effectively.

agency preferred qualifications

• bookkeeping and/or accounting related experience.
• experience as a data analyst.
• experience with microsoft office suite, workday, and people soft financials.
• associate’s degree from an accredited college or university and one year of related experience.

or

• three years of related experience.

special qualifications

• experience using electronic time keeping computer programs.
• experience using word, excel, and other various computer programs.
• experience running reports and queries.
• demonstrated knowledge of gdot policies, processes and procedures.

important information for all gdot jobs

the interview is just one part of the overall selection process and is not the only criteria used to make the final selection. In addition to the interview, the final selection is based on the applicant’s work history and performance (documented in hr and/or office files), people soft/employee status (i.e. Rehire code), employee performance reviews, personnel file review (hr & office files), criminal background check, employment reference checks (including references and commendations from managers and other relevant documentation) and, for supervisory…