Admin Asst - SWC

Perform varied secretarial duties of a complex and technical nature in support of general and special office activities to maintain an efficient and effective office operation. This will include scheduling and coordinating meetings, maintaining calendars, minimal staffing and working with vendors, along with supporting the Patient Care Manager and Primary Care Director.

Certifications:

,

Education:

Associate's Degree:
Related Field;
Experience In Lieu of Education,

Work Experience:

Adminstrative assistant

Performs basic office management functions and secretarial duties for Manager/Director of department to maintain cohesiveness in day-to-day office functions and operations.

Maintain multiple calendars to include scheduling meetings, arranging appointments; bring pertinent dates to manager's attention; prepare and/or provide necessary documents for use in meetings; attend meetings as requested to take minutes.

Compose routine and general correspondence in accordance with established office procedures and as directed by supervisor.

Leads employee satisfaction committee for Windsor building.

Manages mail delivery mail for the facility and monitors accuracy.

Arranges physician interviews in conjunction with recruiter for Primary Care services.

Schedules pharmaceutical sales reps and other vendors for facility.

Manages appointments on several leaders’ calendars, prepares correspondence as directed when necessary. Heavy involvement and support with Primary Care staff and physician leadership team.

Coordinates depositions with provider, law firm, HIM and legal.

Assists in resolution of technology, building and environment issues for all departments in building, including entering work requests for a variety of needs and communication to the building.

Maintains building call schedule.

Maintains provider call schedule for SNFist Team, Family Medicine and Adult Medicine.

Arranges details (food, location, invitations) for building events as directed by leadership.

Assists in onboarding new Primary Care providers: by scheduling and facilitating all department individualized orientations with leadership, EPIC training, HIM Coding, Social Work, etc.

Manages access to leaders, manager and associate medical director by screening calls and visitors to determine appropriate course of action.

Assists with preparing invoices for processing monthly.

Researches specific topics as directed using internet, internal and external resources or other reference materials as applicable.

Completes and submits billing and expense reimbursement documentation to accounting for primary care and building overhead.

Provide direct day-to-day confidential administrative support for primary care department leadership and building manager.

Coordinates meeting scheduling, agenda setting and meeting minutes for Primary Care Services.

Maintains assessment of minimum staffing for Primary Care provider calendars, coordinates template closing with PSR supervisor and initiates all time off requests with medical staff office.

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Our nearly 17,000 team members and providers work together to support patient care across central and southeastern Illinois. We’ve grown to include eight, award-winning hospitals and a multispecialty provider group with more than 1,500 doctors and advanced practice providers. We’re developing the next generation of providers and healthcare professionals through…