Elementary Office Manager Year-Round

Elementary Office Manager

Our Mission Positively transforming learning and life outcomes for students through educational justice, equity, and excellence.

Qualifications:

• High school diploma or equivalent, or compensating experience
• A score of at least 40 Adjusted WPM on the Typing Test (TT)
• A raw score of at least 35 (out of 40) on the Criteria Basic Skills Test (CBST)
• A score of Highly Proficient on the Computer Literacy & Internet Knowledge Test (CLIK)
• Excellent customer service and interpersonal skills

Reports To:

Principal

Supervises:
Clerical staff

Job Goals:
To direct the building's clerical staff, ensuring pleasant, people-oriented interaction with staff, students, parents, and others enabling an efficient operation to provide a positive impact on the education of the students. To assist and relieve administrative supervisor of paperwork and impediments so that he/she may devote maximum attention to the instructional program and educational administration.

Performance Responsibilities:

• Supervises all attendance center clerical employees.
• Provides staff development and training for building's clerical staff.
• Manages the attendance center main office.
• Secures substitutes, maintains sign-ins and appropriate folders.
• Makes public address announcements as needed.
• Processes personal and professional leave forms and field trip requests.
• Distributes and collects supply orders, and maintains an adequate inventory of office supplies.
• Enrolls and withdraws students as needed, and enters data into student management system.
• Provides first aid services to students and staff.
• Responds in a timely manner to staff and student problems/concerns.
• Maintains attendance records and ensures compliance with state guidelines.
• Answers telephone and provides appropriate reception services.
• Maintains building use schedule.
• Performs bookkeeping tasks, e.g., registration money, decentralized budget, activity accounts, and grant funds.
• Completes necessary forms and reports.
• Types all correspondence, agendas, packets of information, newsletters, etc., as assigned.
• Takes minutes at meetings, types and distributes as needed.
• Maintains principal's calendar; i.e., makes appointments, arrangements for conferences and interviews, etc.
• Maintains student cum folders.
• Processes Cause of Absence Forms, prepares building payroll, including substitute staff.
• Processes principal's mail, as well as other U.S. and interschool mail.
• Performs word processing functions where applicable.
• Enters data into the district's computer.
• Provides first-line office machine maintenance and instruction in use to other office personnel.
• Assigns duties to and supervises the work of other clerical office personnel.
• Manages student registration at beginning of school year.
• Programs intercom system and bells.
• Maintains a regular filing system, confidential files, and processes correspondence as instructed.
• Knows the duties and responsibilities of his/her administrator and assists parents/visitors by answering questions and providing assistance to parents/visitors on those topics that may not need the direct attention of an administrator.
• Is aware of the responsibilities of all Administrative Center administrators and directs telephone calls, related issues, questions, complaints or concerns about district policy/practice or personnel to the appropriate administrator or administrative assistant.
• Performs other related duties as assigned.

Terms of Employment:
Work year to be established by the Board of Education, salary and benefits as determined by the contractual agreement.

Evaluation:
By the Principal in accordance with the contractual agreement.

Approved August 14, 2000

Title Revised: 9-20-16