Administrative Coordinator

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Admin Champaign, IL, US

3 days ago Requisition

Salary Range: $50,000.00 To $60,000.00 Annually

M|H is one of the largest locally owned public accounting firms in Central Illinois, with offices in Champaign, Peoria, and Danville. We provide a full range of assurance, tax planning & preparation, transaction services, environmental, social & governance (ESG), and client advisory services, serving clients across diverse industries.

We combine the expertise, resources, and reputation of a larger firm with the personalized attention and flexibility of a boutique firm, ensuring our clients receive tailored solutions that meet their unique needs.

At M|H, we are committed to cultivating a culture that values work-life balance while offering meaningful career and personal growth opportunities. Our team members gain hands-on experience with a wide range of client needs, allowing them to develop professionally and advance within the firm.

Our growth is driven by strong client relationships, a dedication to team development, and a commitment to giving back to the communities we serve.

The Administrative Coordinator provides administrative and operational support to assigned departments, helping teams deliver timely, accurate, and professional client service. This role coordinates recurring workflows, maintains key documentation, and supports billing, engagement administration, and client deliverables. Strong organization, attention to detail, and consistent follow-through are essential.

• Prepare monthly client billing statements, coordinate reviews and approvals, and follow up on missing information or discrepancies.
• Maintain department schedules and tracking tools, and coordinate meetings, materials, and follow-up items as needed.

• Prepare and coordinate engagement letters using approved templates, including routing for review, obtaining signatures, and tracking completion.
• Support client onboarding and maintain accurate, organized client records and engagement documentation.

• Draft, format, and proofread correspondence and client materials for accuracy, clarity, and consistency with firm standards.
• Assemble and distribute approved client deliverables, respond to routine administrative inquiries, and direct technical questions to the appropriate professional.

• Monitor recurring tasks and deadlines, follow up on outstanding items, and communicate progress or potential delays.
• Maintain process documentation and recommend improvements that strengthen efficiency, accuracy, and consistency.

• Provide front desk and phone coverage as needed, welcoming visitors and responding to or routing inquiries professionally.
• Collaborate with the administrative team to provide backup coverage, balance workloads, and support firm projects and seasonal needs.

• Previous administrative, office coordination, or client service experience, preferably in a professional services environment.
• Strong organizational, communication, and proofreading skills, with the ability to manage competing priorities and meet deadlines.
• Proficiency with Microsoft Office and the ability to learn firm-specific billing, workflow, and document management systems.
• Sound judgment, discretion with confidential information, and the ability to work independently while collaborating with others.

• Billing, engagement documentation, and client deliverables are…