Admissions Counselor

About Dalhousie Public School
Dalhousie Public School is a premium K-12 institution with two campuses: the original Dalhousie Campus in the Himalayas, Chamba District, Himachal Pradesh, and the New Chandigarh Campus near Siswan Forest, Punjab. The New Chandigarh Campus offers day school, day boarding, weekday boarding, and full boarding pathways within a safe, nature-rich and future-focused learning environment.
The school is committed to nurturing informed global citizens, independent thinkers, curious inquirers, and compassionate individuals with strong ethical values. We place equal emphasis on academic growth, character, wellbeing, student agency, and the life skills required to succeed in an interconnected and complex world.
Role Purpose
Convert qualified enquiries into well-informed admissions by guiding parents and students through every stage of the decision journey - from first contact and campus visit to application, assessment, enrolment, and fee completion. The role combines empathetic counselling, disciplined follow-up, accurate CRM management, and ethical representation of the school.

KEY RESPONSIBILITIES
Parent & Student Counselling

• Respond to assigned enquiries from calls, website forms, campaigns, walk-ins, referrals, school fairs, and other approved sources within the defined response-time standard.

• Conduct structured discovery conversations to understand the child's grade, current school, learning needs, location, curriculum interest, boarding preference, decision timeline, and the family's key concerns.

• Explain the Dalhousie Public School’s campus proposition, curriculum pathways, day and boarding options, campus life, student wellbeing systems, fee structure, and admission process accurately and confidently.

• Counsel families on institutional fit rather than using transactional selling; build trust through clarity, responsiveness, and honest expectation-setting.

• Address common parent concerns around boarding, safety, distance, transition, curriculum, fees, academic support, activities, and student development without making unapproved commitments.
Lead Management & Conversion

• Own the assigned lead pipeline from enquiry to fee-paid admission, with clear next actions and follow-up dates at every stage.

• Maintain complete and current CRM/ERP records, including call notes, lead source, stage, parent requirements, objections, probability, next action, and closure reason.

• Follow the approved multi-touch counselling and nurture cadence across calls, Whats App, email, webinars, and campus invitations.

• Convert enquiries into campus visits, applications, assessments, offers, and confirmed admissions.

• Re-engage dormant and ageing leads systematically and close non-viable leads with accurate reasons rather than leaving them inactive.
Campus Visits & Admission Events

• Schedule and host personalised campus visits that reflect the family's priorities and the child's age and admission pathway.

• Coordinate with academic leaders, house parents, boarding, transport, sports, and administration teams so each visit is organised and relevant.

• Support open houses, webinars, school fairs, outreach events, and parent information sessions, including post-event follow-up.

• Record visit outcomes, parent feedback, objections, and agreed next steps in the CRM on the same day.
Application & Admission Process Coordination

• Guide parents through application forms, document requirements, assessment scheduling, interviews, offers, fee payment, and onboarding milestones.

• Coordinate with academic, finance, transport, boarding, administration, and IT/ERP teams to remove process delays and provide accurate updates to families.

• Verify that applications and supporting documents are complete before moving a case to the next stage.

• Maintain confidentiality of student and family information and follow the school's admission policies, fee rules, and approval protocols.
Reporting & Market Feedback

• Share daily pipeline updates and participate in weekly conversion reviews with clear status, risks, and next actions.

• Track recurring parent questions, objections, competitor references, and lead-quality issues and…