Accounts Payable Specialist

About the job Accounts Payable Specialist

Position: Accounts Payable Specialist
Industry: Automotive
Location: Chandler , Arizona (Hybrid working schedule) Must live in Phoenix, AZ

Are you an experienced Accounts Payable Specialist looking to join a dynamic company in the automotive industry? We are seeking a detail-oriented and highly organized professional to oversee our accounts payable functions across multiple locations. Your expertise will be critical in maintaining our financial integrity and operational efficiency.

We'd love to hear from you if you're a proactive AP professional who thrives in a fast-paced, multi-location environment!

Key Responsibilities:

• Invoice Processing: Accurately receive, review, and process invoices, ensuring proper documentation and authorization by matching invoices with purchase orders and receiving reports.
• Payment Processing: Prepare and execute payment batches, including checks, electronic transfers, and credit card transactions, ensuring compliance with company policies and vendor agreements.
• Reconciliation & Reporting: Reconcile accounts payable transactions, investigate discrepancies, and maintain accurate financial records for audits and tax purposes.
• Vendor Management: Communicate with vendors to resolve discrepancies, manage payment terms, and foster positive relationships.
• Expense Management: Process employee expense reports and credit card statements in accordance with company policies.
• Compliance & Auditing: Ensure adherence to financial regulations and assist with reporting for management and auditors.
• Multi-Location AP Oversight: Manage daily accounts payable operations across 25+ locations in four states, including routine payments for landscaping, janitorial services, and utilities.
• Research & Problem-Solving: Investigate and resolve vendor and employee expense discrepancies, preparing reports for leadership as needed.
• High-Volume Processing: Efficiently handle a high volume of invoices with accuracy and timeliness.
• Flexibility & Adaptability: Navigate changing priorities and evolving processes in a fast-paced environment.

Qualifications:

• Minimum 4 years of accounts payable experience, ideally within the automotive, retail, manufacturing, or related industries.
• Proficiency in accounting software (Net Suite) and Microsoft Office Suite.
• Exceptional attention to detail and accuracy in financial record-keeping.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities for effective vendor and internal team collaboration.
• Integrity and confidentiality in handling financial data.
• Ability to work independently while contributing to a team-oriented environment.