Administrative Assistant

Join to apply for the ADMINISTRATIVE ASSISTANT 3 role at Arizona Department of Economic Security

Job Location:

Division of Developmental Disabilities (DDD), 125 East Elliot Road, Chandler, Arizona 85225

Salary: $36,000.00–$40,100.00 | Grade: 17 | Closing Date:
January 2, 2026

At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. The Division of Developmental Disabilities (DDD) seeks an experienced and highly motivated Administrative Assistant 3 to support our services to individuals with developmental disabilities and their families.

• Independently composes letters and memos; prepares presentations; develops spreadsheets; maintains and enters information into Access databases accurately and in a timely manner; and utilizes a tracking system for project management to ensure timely submission of internal and external assignments/work products.
• With minimal supervision, confers with supervisor, other Division staff, persons from community agencies, organizations, and businesses on a variety of subjects; answers and researches needed information from e‑mail or phone calls from various staff or other entities requesting assistance, ensuring complete and timely responses; works with members and families to resolve issues; reports on issues that are not resolved.
• Independently coordinates, facilitates, and attends various meetings, taking, transcribing, and distributing minutes; maintains calendar for the Manager and sets up meetings as requested.
• Functions as office manager to ensure compliance with DES, DDD, and District policies and procedures; promotes a professional and customer‑service environment; maintains office support coverage; and manages office equipment and supplies.
• Completes special projects as assigned by the manager.

• Methodologies for tracking complex work with critical timelines, including planning and organization.
• Using computer software/programs (e.g., Microsoft Office, Google Workspace, mobile devices).
• Oral and written communication with appropriate grammar, punctuation, and formatting of various documents.
• Ability to think through problem situations and manage difficult phone calls.
• Multi‑task and complete work within required timelines.
• Sit and work on the computer for a sustained period of time.
• Relate in a positive and cooperative manner with a wide variety of people.

• Three years of responsible administrative experience; OR Bachelor’s degree in a field appropriate to the assignment from an accredited college or university and two years of responsible administrative experience; OR Master’s degree in a field appropriate to the assignment from an accredited college or university and one year of responsible administrative experience.

• For positions requiring driving or use of a vehicle as an essential function, a current, valid class‑appropriate driver’s license, completion of required training, and a satisfactory driver record are required.
• Successfully pass background and reference checks; employment is contingent upon completion of the above process and the agency’s ability to reasonably accommodate any restrictions.
• All newly hired state employees must successfully complete the Electronic Employment Eligibility Verification Program (E‑Verify).

• Affordable medical, dental, life, and short‑term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long‑term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi‑weekly for the first 3 years
• Paid parental leave—up to 12 weeks per year paid leave for newborn or newly‑placed foster/adopted child (pilot program)
• Sick time accrued at 3.70 hours bi‑weekly
• Deferred compensation plan
• Wellness plans
• Tuition reimbursement
• Stipend opportunities
• Infant at Work Program
• Rideshare and public transit subsidy
• Career advancement & employee development opportunities
• Flexible schedules to create a work/life balance

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