CEO Assistant

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The CEO/Executive Assistant provides high‑level administrative support to executive leadership and the Board of Directors in a fast‑paced telecommunications environment. This role involves managing schedules, organizing meetings, handling confidential communications, coordinating travel, and supporting strategic initiatives. The ideal candidate will be detail‑oriented, resourceful, and proactive, with a strong ability to anticipate needs and maintain professionalism under pressure.

CEO/Executive Assistant

• Exempt Status:
  Exempt
• Department:
  Administration
• Reports To:
  
  Chief Executive Officer

• Manage and maintain CEO’s complex calendars, troubleshoot scheduling conflicts, schedule meetings, and coordinate all aspects of business travel including flights, accommodation, and itineraries, ensuring the daily schedule runs smoothly.
• Serve as the central point of contact for the CEO, screening calls, drafting correspondence, and acting as a liaison between board members, vendors and external customers.
• Prepare and edit correspondence, prepare and organize board reports and presentations, conduct research, and maintain effective record‑keeping systems and other documents.
• Act as a liaison between executive leadership and internal/external stakeholders.
• Meetings and event coordination: plan and coordinate internal and external meetings, conferences, and events, preparing agendas, distributing material, managing logistics, taking minutes and following up.
• Screen calls, filter requests and emails, protecting, prioritizing and ensuring strategic initiatives are a priority and responding appropriately to all forms of communication.
• Assist in special projects, drive initiatives from concept to completion and assist with developing strategies and business plans by providing support, tracking status, reporting, and deadline management.
• Handle confidential and sensitive information with the utmost discretion and maintain professionalism at all times.
• Manage expense reports, invoice processing, and other financial documentation.
• Support executive communications both internally and externally.
• Facilitate smooth communication and workflow between departments and leadership.
• Provide general administrative support and undertake special assignments as required.
• Perform other duties as assigned or apparent.
• Note:
  
  This job description in no way implies that these are the only duties to be performed by this employee. She/he will be required to follow any other instructions to perform any other duties as requested by her/his supervisor.

• Organizational
  
  Skills:
  
  Superior ability to manage multiple priorities with precision and efficiency.
• Communication:
  Excellent verbal and written communication skills for drafting correspondence and interacting with various parties.
• Discretion:
  Proven ability to handle a high degree of confidential information with integrity.
• Tech‑Savvy:
  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (e.g., Zoom, Microsoft Teams).
• Interpersonal
  
  Skills:
  
  Professional demeanor with strong interpersonal abilities.
• Problem Solving and Judgement:
  Strong critical thinking, ability to anticipate needs, exercise sound judgement, resolve issues proactively, and resourcefulness to solve administrative challenges.
• Adaptability:
  Comfortable working in a dynamic, fast‑paced telecom industry environment.
• Flexibility:
  The ability to adapt to changing priorities and work effectively under pressure.
• Attention to Detail:
  High level of accuracy in all aspects of work.

• A thorough knowledge and understanding of general business management as normally obtained through the completion of a bachelor's degree in Business Administration, Communications, or a related field of study is preferred.
• Five or more years of experience as an Executive Assistant or in a senior‑level administrative role preferably in tribal telecommunications.
• Must possess knowledge of the Gila River Indian Community and its people, culture, and…