Executive Operations Coordinator

Zippertubing Company

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The Zippertubing Company is a leader in cable bundling, wire harness, and component protection systems. We provide solutions to some of the industry's most complex and challenging problems in the Aerospace, Medical, Space, Automotive, and Defense industries. We're growing and looking for a strategic, analytical thinker to help us align operations, and business performance.

The Executive Operations Coordinator plays a critical support role within the executive office, working directly with the Global General Manager to help drive day-to-day operational effectiveness and support key business initiatives.

This is not a traditional Executive Assistant role. While the position involves executive support, the primary focus is on special projects, data gathering, operational coordination, and follow-through across departments. The ideal candidate is proactive, detail-oriented, and comfortable working independently in a manufacturing environment.

• Partner closely with the General Manager to support day-to-day operational priorities.
• Assist with preparation of reports, presentations, and internal communications.
• Track action items, deadlines, and deliverables across departments to ensure follow-through.

• Support cross-functional projects by gathering, organizing, and summarizing data.
• Assist with operational reporting related to production, quality, staffing, or performance metrics.
• Conduct basic data analysis and prepare summaries to support decision-making.
• Coordinate project timelines and status updates.

• Help document processes, workflows, and procedures as needed.
• Maintain organized records, files, and documentation.
• Support internal meetings by preparing materials, capturing notes, and tracking outcomes.

• Serve as a point of coordination between leadership and internal teams.
• Work with Engineering, Operations, Sales, HR, Accounting, and Production teams as needed to support business initiatives.

• Must be a U.S. citizen or permanent resident to meet ITAR employment requirements.
• Bachelor's degree in Business, Operations, Administration, or related field preferred (or equivalent experience).
• 3+ years of experience in an executive support, operations coordination, project coordination, or administrative role.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Comfortable working with data, spreadsheets, and basic reporting (Excel proficiency required).
• Strong written and verbal communication skills.
• Ability to work independently, exercise sound judgment, and handle confidential information.
• Experience in a manufacturing, industrial, or operational environment is a plus.

While performing the duties of this job, the EOC will perform most of the work in a multi-occupied office environment, with face-to-face customer interactions, and some work is performed on the production floor, near vibrating loud equipment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. At times the employee may be exposed to airborne particulates, moving mechanical parts, and vibrations on the production floor.

The noise level can be loud at times.

This role is partially sedentary; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a step ladder as necessary during their shift. The employee must occasionally lift and/or move up to 25 pounds. The position involves sitting, talking, hearing, climbing stairs, using the elevator, and walking throughout the 8-10-hour shift.

Hand-eye coordination is necessary to operate tools, drafting instruments, computers, printers, and various equipment.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. This individual will also be…