Estimating Administrator

We are seeking a highly organized and detail-oriented Estimating Administrator to join our team! This is an excellent opportunity for someone who enjoys organization, coordination, and supporting a fast-paced preconstruction environment. Working closely with our Estimating, Purchasing, and Contracts teams, you'll play a critical role in helping prepare competitive bids and maintaining the information, documentation, and processes that keep our estimating operations running smoothly.

The Estimating Administrator provides administrative support to the Estimating department and serves as a key resource in managing project opportunities from receipt through bid submission. This position is responsible for gathering, organizing, tracking, and distributing project-related information while ensuring estimating files, logs, and documentation remain accurate, current, and easily accessible. The ideal candidate is highly organized, thrives on attention to detail, enjoys working with deadlines, and takes pride in maintaining high-quality, accurate work.

Scroll down the page to see all associated job requirements, and any responsibilities successful candidates can expect.

• Coordinate the receipt, logging, tracking, and distribution of incoming bid opportunities and project invitations
• Order plans, download specifications, and maintain organized project files and documentation
• Assemble complete bid packages and proposal documents in preparation for bid submissions
• Verify required bid documents, forms, and submission requirements prior to bid day
• Maintain project estimate folders and ensure all revisions, addenda, and client updates are incorporated accurately
• Assist with maintaining the company estimate log and tracking the status of active and submitted bids
• Schedule Estimating department meetings, prepare agendas, record meeting minutes, and follow up on assigned action items
• Attend project turnover meetings and document discussions, decisions, and follow-up items
• Update and maintain Estimating department procedures, workflows, and process documentation to support continuous improvement efforts
• Maintain and update company databases of qualified vendors, subcontractors, and suppliers
• Support the Purchasing & Contracts and Estimating teams with administrative tasks, reporting, and special projects
• Assist with document management, record retention, and departmental organization efforts
• Other duties as assigned by supervisor

• Exceptional attention to detail and commitment to producing accurate, high-quality work
• Strong organizational and time management skills
• Ability to prioritize multiple responsibilities and manage competing deadlines effectively
• Ability to work independently while remaining a collaborative member of a team
• Strong verbal and written communication skills
• Excellent follow-through and accountability
• Professional and positive attitude when interacting with team members, clients, vendors, and office visitors
• Strong customer service mindset and willingness to assist others as needed
• Ability to follow established procedures while identifying opportunities for improvement
• Dependable work ethic and commitment to meeting deadlines
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and Teams
• Experience working with document management, file organization, and administrative tracking systems
• Ability to thrive in a fast-paced, deadline-driven construction environment

• Associate degree from an accredited two-year college, or an equivalent combination of education and relevant experience
• Minimum of three (3) years of administrative experience preferred, particularly within the construction…