Construction Contracts Administrator

About Us

Capital Pump & Equipment (CPE) is a leading provider of industrial pump rentals and fluid‑handling solutions. We support critical industries with innovative equipment, responsive service, and deep technical expertise. We're known for keeping operations moving efficiently and we're looking for talented individuals to join our team!

We are seeking a Construction Contracts Administrator who will be responsible for managing all contractual aspects of construction projects, ensuring compliance with legal requirements, company policies, and project specifications. This role also oversees purchase order (PO) management, job number assignments, and helps to align billings with contract obligations to support accurate financial reporting and project success.

• Competitive salary pay with opportunities for growth.
• Supportive, performance‑driven team culture.
• Comprehensive benefits package, including:
  • Medical, dental, and vision (eligible after 30 days).
  • 401(k) with company match.
  • Paid holidays and PTO.
  • Company‑paid Short‑Term Disability and Life Insurance.
• Ongoing training and career development.

• Contract Management: Prepare, review, and administer construction contracts, subcontracts, and amendments in accordance with company standards and applicable laws, coordinating with external legal counsel as needed.
• Compliance Oversight: Ensure adherence to contract terms, project specifications, and regulatory requirements throughout the project lifecycle.
• Documentation Control: Maintain accurate records of contracts, change orders, insurance certificates, and correspondence.
• Change Order Processing: Track and process change orders, ensuring proper documentation and approvals.
• Financial Alignment: Manage purchase orders (POs) and assign job numbers to ensure accurate tracking of costs. Collaborate with accounting and project teams to align billings with contract obligations, ensuring invoices reflect agreed terms and milestones.
• Risk Mitigation: Identify potential contractual risks and recommend solutions to minimize exposure.
• Stakeholder Coordination: Act as liaison between contractors, subcontractors, suppliers, and internal teams to resolve contract‑related issues.
• Reporting: Prepare and deliver regular status reports on contract performance, PO tracking, and billing compliance.

• Bachelor's degree in Construction Management, Business Administration, or related field.
• 3+ years in contract administration within the construction industry.
• Knowledge of construction contracts (AIA, FIDIC, or similar).
• Experience with PO management and job cost tracking.
• Strong organizational, communication, and problem‑solving skills.
• Proficiency in contract management and accounting software.
• Ability to work with legal counsel on contract compliance.

In this detail‑oriented role, you will manage contract administration for construction projects, working closely with project managers, vendors, and clients. The position is primarily office‑based with occasional interaction with job site teams. Candidates must be comfortable handling shifting priorities, ensuring compliance with contractual terms, and supporting project timelines in a fast‑paced environment. Coordination with legal counsel will be required as necessary to review and resolve contract‑related matters.

If you're an organized professional with strong attention to detail and a passion for contract management, take the next step in a rewarding career and apply today to join the Capital Pump & Equipment team! Know someone who would excel in this role? Share this opportunity and encourage them to apply.