Stockkeeper; Supply Services

Job Number: 3792
Job Type: Part-Time
Vacancy Reason: Backfill
Location: 85 Chandler Dr - Transit-Chandler Dr Mtce Fac
Job Category: Building Materials
Number of Positions:1
Department: Materials Management and Fuel Control Transit
Division: Corporate Services
Hours of Work: Up to 24 hours per week.

Shifts:

Saturday and Sunday, 7:00am - 3:00pm with one (1) additional shift per week
Union: CUPE 1656
Grade: CUPE 1656 Grade 004
Salary Range: $32.29

Note: As per the collective agreement, probationary employees will receive 5% less than the regular permanent rate of the classification they are employed in, until the completion of four (4) months continuous service or eighty (80) actual days worked, whichever is the greater. They will then commence receiving the regular permanent rate.

About Us!

The Region of Waterloo is a thriving, diverse community committed to fostering opportunities for current and future generations. Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to:

• Taking only what we need
• Leaving some for others
• Keeping the dish clean

This agreement underpins our vision, mission, and core value, and reinforces our dedication to meaningful reconciliation and equity.

Waterloo Region is home to over 674,000 residents and expected to grow to nearly one million by 2051. Guided by our  Strategic Plan, “Growing with Care,” we prioritize homes for all, climate aligned growth, equitable services and opportunities and a resilient and future ready organization. Our mission is to provide essential services that enhance the quality of life for all residents, while our core value emphasizes caring for people and the land we share.

Join us and be part of a team dedicated to making a meaningful difference in our community.

Orders, receives, warehouses, issues, returns, ships, picks up and delivers goods; posts inventory transactions and maintains records; and monitors Regional fuel supply.

• Orders, receives, and verifies shipments of inventory and non-inventory supplies, equipment, and parts (e.g., automotive, transit, hardware, janitorial, construction materials, traffic signs/signals, safety and clothing, office, fuel, emergency medical, pandemic, lab supplies), on a regular, emergency and rush basis. Identifies and records goods received, including partial orders, and warehouses, delivers, or follows up, as required. Monitors inventory levels. Generates purchase orders and submits with invoices to Accounts Payable.
  
  Participates in annual physical inventory. Investigates discrepancies with inventory system. Sources parts using multiple methods (e.g., online, phone). Performs cycle counting on a daily basis.
• Processes inter-organizational and sub-inventory inventory transfers as required. Transfers and picks up parts and supplies from other Regional stockrooms and suppliers, as required. Notifies contact person of receipt and delivers parts.
• Maintains delivery schedule for weekly, bi-weekly, and monthly standing orders to Regional and Police facilities.
• Rotates date-sensitive inventory (e.g., pandemic stock, chemicals) regularly to ensure products do not expire; removes expired inventory.
• Packages and labels parts, supplies, and other items being shipped for repair, replacement, warranty, and return. Coordinates shipping for other program areas. Arranges for same, including obtaining authorization to return items, arranging transport, and preparing weigh bills. Completes credit return forms for returned parts.
• Distributes parts and shop supplies at the counter and garage.
• Monitors fuel dispensing system, and ensures adequate fuel levels at distribution sites. Activates or deletes vehicles and employee access. Investigates and resolves complaints regarding same.
• Catalogues and numbers inventory. Arranges new stock items on shelves; re-arranges parts and supplies as required for efficient use of available space. Updates parts labels and locations. Informs supervisor or lead hand as required, of stock shortages, deviations from accepted inventory control system practices, obsolete stock, and orders. Obtains authorization from supervisor to order non-inventory items and add new items to inventory.
  
  Maintains filing system.
• Assembles brake kits, first aid kits, and other supplies. Maintains a stock shelf of commonly used small items for ready access by staff.
• Checks pricing and availability for non-inventory and inventory items; and places order or obtains approval.
• Checks coolant and oil rooms and reports problems to appropriate staff.

• Maintains Workplace Hazardous Material Information System (WHMIS) and Material Safety Data Sheets (MSDS) in accordance with legislation. Maintains heavy machinery part books.
• Receives and responds to general order inquiries; transfers or records messages as required.
• Uses a forklift and electric pallet truck to receive and distribute materials (e.g., drums of oil, paint, culvert sections, catch basins, skids of glass…