Payroll Specialist

Summary/Objective

The Payroll Specialist provides administrative and clerical support to the Payroll Accountant/Controller by assisting with payroll data entry, timecard processing, employee inquiries, and various accounting support tasks. This role is responsible for maintaining accurate payroll records, assisting with compliance documentation, and supporting month-end processes. Work is performed under regular supervision with established procedures and guidelines.

• Collects and enters timekeeping information from Tech Tool and Service Management into Paylocity payroll system.
• Reviews timecards for accuracy and completeness; obtains supervisory approval for all timecard discrepancies.
• Assists with processing payroll including direct deposits, garnishments, and other deductions under the direction of the Payroll Accountant.
• Assists with W-2 processing and year-end calculations.

• Assists with recording payroll transactions to the general ledger under direction of the Payroll Accountant.
• Assists with accounts payable tasks including entering invoices, sorting invoices for approval, and working within Sage Paperless.
• Reviews monthly accounts payable statements and contacts vendors regarding missing invoices as directed.
• Assists with month-end reconciliations and reporting as directed by the Payroll Accountant.
• Performs data entry and administrative tasks related to payroll and accounting functions.
• All responsibilities performed in accordance with GAAP and company policy.

• Maintains organized payroll filing system and ensures all documentation is properly stored and accessible.
• Files and tracks all business licenses and certifications.
• Supports insurance compliance activities for subcontractors including maintaining certificates of insurance.
• Maintains confidentiality of all employee and payroll information.
• Provides timely and complete documentation of work performed.

• Responds to routine employee inquiries regarding payroll, timekeeping, and related matters; escalates complex issues to the Payroll Accountant.
• Operates vehicles and other equipment safely; adheres to safety protocols; reports hazards and risks; behavior contributes to a safe and secure working environment.
• Other duties as needed and assigned.

• Strong attention to detail and accuracy in data entry
• Ability to handle confidential information with discretion
• Good organizational and time management skills
• Professional communication skills
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

There are no supervisory responsibilities with this role.

This job operates in an office environment. This role routinely uses standard office equipment such as computers, phones, copiers, etc.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

This is a full-time position.

• Associate's degree in Accounting, Business Administration, or related field; or High School Diploma/GED with equivalent work experience
• Minimum 1-2 years of experience in payroll, accounting, or related administrative role

• Experience with Paylocity or similar payroll systems
• Experience with Sage Construction and Real Estate or Net Suite
• Basic knowledge of payroll processing and accounting principles

• Medical, Dental, and Vision Insurance – effective the first of the month following hire, with plans currently offered through Cigna.
• 401(k) Retirement Plan – automatic enrollment at 3% on your date of hire; company match up to 4% (with a 7% contribution needed to receive the full match), plus profit-sharing opportunities.
• Employer-Paid Life Insurance – coverage equal to 1x your salary.
• Short-Term Disability (STD) – fully paid by Coompu Dynamics.
• Voluntary Benefits – including Long-Term…