Executive Assistant Security Clearance

Position: Executive Assistant with Security Clearance
Description Executive Assistant supporting a Satellite Program Office that provides direct executive services support to government customers in execution of their duties and responsibilities. Assists the Chief of Staff in office operations, developing/maintaining office file plan, and providing back-up support to the Front Office team, as needed. Composes documentation in accordance with government policies and practices and maintains working knowledge of all senior government office interfaces.

Job

Duties Include:

* Provide administrative, project, and logistics support to senior managers, including the Director, Deputy Director, and Division Chiefs.
* Manage senior manager calendars/schedules and coordinate visit requests.
* Process senior manager travel authorizations and expense reports through use of the NRO Travel Dashboard (eTrip).
* Coordinate program level technical engagements with senior corporate executive stakeholders and industry partners in the intelligence and space communities.
* Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures.
* Review and route senior-level executive correspondence, ensuring compliance with established NRO correspondence standards.
* Serve as Program Records Officer. Develops and maintains front office file plan; provides guidance, training, and oversight to division level team, and keeps policies and procedures maintaining subordinate level files plans as dictated by NRO instructions and policy.
* Ensure the office maintains an adequate amount of office supplies and order more as needed.
* Identify and submit work orders to ensure office facilities remain fully functional and operational.
* Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements.
* Provide back-up support to the Director's Action Group. Serves as an integral part of the NRO Tracking Information and Enterprise Response (TIER) action coordination process. Ensures actions are completed in a timely manner to meet customer requirements.
* Provide back-up support in preparation/staffing review of Weekly Activity Reports documenting accomplishments and identifying upcoming events, as well as satellite acquisition progress and status.
* Maintain customer-required qualifications and certifications as Program Records Officer, NRO Action Officer, and other training required for the execution of assigned responsibilities.
* TS/SCI w/ CI Poly. Qualifications
* Bachelor's Degree with 15 years of relevant experience.
* Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry).
* Strong experience in writing/editing memos and correspondence.
* Excellent computer skills in MS Office (Word, Excel, PowerPoint).
* Excellent organizational and interpersonal skills.
* Primary responsibilities for this position do not require travel; however, there is possibility to travel 1-2 times a year.
* Acute attention to detail. Desired

Qualifications:

* Background in National Archives and Records Administration (NARA) requirements for records and information management.
* At least 15 years of direct administrative support experience with senior-level military or civilian officials.
* General knowledge of NRO organization and business processes.