Senior Administrative Assistant

Join your for the Senior Administrative Assistant role at Quantech Services Inc.

• Maintain a schedule of appointments for a manager of office
• Answer routine telephone calls, direct calls and take messages
• Greet and escort visitors
• Retrieve, sort and distribute incoming mail, newspapers, faxes and other publications/documents
• Arrange for the delivery of outgoing mail/packages with the mailroom
• Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
• Draft, proofread, edit and coordinate correspondence
• Perform research and retrieve information from databases and other resources
• Maintain, update and serve as focal point for databases or spreadsheets
• Assist in planning, scheduling, organizing and execution of meetings, events, conferences and off sites
• Participate in meetings and events: may serve as recorder and may present position-related information
• Prepare access rosters and request security clearance transfers
• Assist in ordering supplies/Equipment and arrange for office equipment repairs and perform administrative back up support for other offices
• Recommend innovative processes to improve the efficiency and effectiveness of the office
• Compose written communication in response to complex customer queries
• Prepare routine status reports and track office-related metrics
• Manage routine website content updates and coordinate more complex website changes with webmaster
• Coordinate scheduling, organizing and execution of meetings, events, conferences, and off sites
• Attend meetings, events and forums
• Assist in maintaining inventories, records and receipts
• Coordinate office renovations and relocation activities
• Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports and participate at NRO-wide TIER meetings
• Author and/or provide critical/final review of correspondence
• Draft documents such as instructions, spreadsheets, presentations and reports
• Build briefing packages and present information
• Analyze metrics and provide summary to senior management
• Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates

• Clearance:
  Active TS/SCI w/ CI Poly
• Education:
  
  High School Diploma or GED equivalent
• Relevant
  
  Experience:
  
  Seven years

• Demonstrated experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance
• Experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies
• Detail‑oriented
• Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
• Ability to participate productively as a contributing member in a team environment
• Strong interpersonal skills
• Ability to be discreet and maintain confidentiality
• Proficient in the use of Microsoft Office and standard computer applications
• Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly

This job operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.

Mostly sedentary; some filing may be required. Ability to move files or boxes with file data, open filing cabinets and bend or stand as necessary. Ability to lift up to 40 lbs.

Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.

Active TS/SCI w/ CI Poly

0% – 10%

Mid‑Senior level

Full‑time

Administrative

Administrative and Support Services

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