Office Coordinator

About Us

Lawelawe Management Group is a trusted provider of managed services, supporting clients across a range of industries. We specialize in delivering scalable, end-to-end solutions that include back office operations, IT infrastructure support, compliance, and risk management. Our team works closely with each client to understand their specific business needs and deliver efficient, customized support that enables long-term growth and operational stability.

By combining industry best practices with a proactive service model, we help reduce downtime, streamline operations, and enhance overall performance. At Lawelawe, we are committed to driving measurable impact and creating lasting value for our clients.

The Office Coordinator plays a critical role in ensuring the seamless execution of daily office operations at Lawelawe Management Group. This position serves as the central point of coordination for administrative processes, office logistics, and vendor management, while also supporting leadership and staff with key operational needs. The Office Coordinator is responsible for maintaining a professional, efficient, and well‑organized office environment.

• Welcomes and assists office clients and visitors ensuring a professional and welcoming environment.
• Answer and redirect phone calls promptly.
• Assist in the management of, organize and maintain accurate files and records using effective and professional filing systems (electronic and paper based).
• Prepare and coordinate outgoing mail and packages (USPS, Fed Ex, UPS, or other carriers).
• Retrieve, scan, and distribute incoming mail to appropriate departments or individuals.
• Provides direction and information to clients and visitors regarding office layout.
• Responds to information requests on behalf of the corporation and its portfolio of clients as directed.
• Provide administrative support to other teams with various tasks and projects.
• Disseminate correspondence to internal and external stakeholders as needed.
• Assist in scheduling and coordinating meetings, including logistics and materials.
• Support vendor management activities, including maintaining relationships and monitoring services.
• Manage office supply inventory; order, receive, and stock items as necessary.
• Ensures a tidy and presentable reception area.
• Other miscellaneous job‑related duties as assigned contribute to efficient and effective office operations.

• U.S. Citizenship is required.
• 3+ years of related experience in an Office Coordinator position required.
• Associate’s Degree (A.A.) from two‑year college or technical school preferred. Extensive work experience will be considered in lieu of education.
• Proficient with all Microsoft Office programs and other miscellaneous business software.
• Detail‑oriented, self‑motivated, and able to work in a deadline‑driven environment.
• Maintain a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to effectively present information in one‑on‑one and small groups situations to customers, clients, and other employees of the organization.
• Excellent communication skills, both written and verbal.

None required for this position.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and other office equipment and systems.

• Must be able to remain in a stationary position 75% of the time.
• Occasionally moves about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.
• Frequently moves standard office equipment up to 25 pounds.
• Must be able to work indoor…