Proposal Writer​/Documents Manager

At Compu Dynamics, we dont just build infrastructure we create the backbone of the digital future. As North Americas premier technology infrastructure design-build partner, we design, construct, and maintain mission-critical data centers for some of the worlds most innovative companies. With roots in one of the fastest-growing data center markets in the world, our growth is as intentional as our impact.

The Proposal Writer/Documents Manager is responsible for leading the development of compelling, compliant, and competitive proposals for mission-critical construction and data center integration projects. This role manages the entire proposal lifecycle from opportunity evaluation through final submission, ensuring all proposals meet client requirements while effectively communicating Compu Dynamics' value proposition. The position requires close collaboration with estimating teams, project managers, and business development to create cohesive proposals that align technical capabilities with strategic business objectives.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Develop comprehensive proposals for multiple project types including Specialty Construction (SC), Data Center Integration (DCI), Electrical, Mechanical, and Integrated Systems Design (ISD), engaging early in the bidding process to coordinate project-specific content development.
• Create compelling win themes and value propositions that strategically differentiate Compu Dynamics from competitors in the marketplace.
• Collaborate with estimating team to integrate technical and cost elements into cohesive, professional proposal narratives that effectively communicate technical expertise and project approach.

• Create, maintain, and update brand-standard proposal templates while developing and managing a comprehensive library of standard proposal language and boilerplate content to ensure consistency and efficiency.
• Establish and maintain organized proposals and estimate filing systems for easy retrieval and reference, supporting administrative tasks for the Chief Estimator including document management and storage protocols.
• Coordinate assignment of project-specific content creation to team members with clear guidance and example language to streamline proposal development processes.

• Evaluate incoming RFPs and RFQs and prepare a list of the items that need to be included in the proposal response.
• Create and maintain detailed compliance matrices to ensure all RFP requirements are comprehensively addressed while developing and utilizing RFI templates, quality control checklists, and standardized review processes.
• Coordinate subcontractor proposal inputs to ensure their submissions align with overall project approach and maintain consistency across all proposal elements, providing quality control support to estimating teams.
• Conduct thorough final editing, proofreading, and quality control before proposal submission, performing final budget and cost code reviews to ensure accuracy and alignment with proposal content.
• Coordinate development of graphics, charts, schedules, organizational charts, and other visual elements to enhance proposal presentation and support technical narratives.

• Prepare materials and coach teams for oral presentations when required, assisting in preparation of presentation materials including visual aids and talking points to support client engagement efforts.