Conference & Events Specialist

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators.

Join us and take your place in space.

Job Summary

The Aerospace Corporation is seeking a Conference and Events Specialist to join our Corporate Strategic Events – East Coast team. In this vital role, you will be responsible for the execution of successful events from concept to completion. You will manage different types of events, to include corporate events interfacing directly with our senior leaders as well as assisting our engineers and scientists in executing mission events on behalf of Aerospace’s customers.

Work

Model

This position is full time, based at our corporate headquarters in Chantilly, Virginia. At times, this position will have work requirements that fall outside of normal working hours due to events.

What You’ll Be Doing

Work collaboratively and independently, to project manage, develop, produce, and execute a variety of corporate events, logistics, planning, and administrative needs. These will include external workshops and conferences, customer events, executive events as well as large‑scale internal employee functions.

• Work with vendors (as required) for quotes for services through coordination of day of execution.
• Manage venue logistics with onsite facilities staff to include room set up, audio visual, catering, and security.
• Work with graphics department on display and other printed materials.
• Develop and manage Cvent websites to collect registration fees and provide reporting to Event Chairs and Security.
• Ensure successful execution of each event and coordinate all day‑of logistics including monitoring time schedules, deliveries, and event production.

What You Need to be Successful

Minimum Requirements for the Conference & Events Specialist II:
Associate’s Degree

• Three or more years’ experience running events (from concept to execution)
• Ability to work independently, track and manage multiple projects, deliverables and timelines
• Proven customer service orientation; ability to anticipate what a client may need next and have the initiative to start working a solution before being asked.
• Strong organization capability and attention to detail
• Previous experience with online and virtual meeting technologies and platforms (Zoom, MS Teams, and similar platforms)

This position requires ability to obtain and maintain a security clearance, which is issued by the U.S. government. U.S. citizenship is required to obtain a security clearance.

In addition to the above, the minimum requirements for the Conference & Events Specialist III include:

• Five or more years’ experience running events (from concept to execution)

How You Can Stand Out

• Bachelor’s degree in a hospitality or related field
• Certification in Events Management or CMP certification
• Experience with building websites in Cvent
• Examples of leadership
• Experience with ticketing/registration management platform (Cvent, Eventbrite)
• Currently possess, or ability to obtain, a TS/SCI security clearance

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. The grade-based pay range for this job is listed below. Individual salaries within that range are determined through a wide variety of factors including but not limited to…