Bachelor’s​/Accelerated Master’s; BAM) Academic Coordinator

Col of Engineering and Computing

Education Support Spec 3

Classified Staff

Full-Time

Full-time (1.0 FTE, 40 hrs/wk)

Fairfax, VA

Hybrid Eligible

Not eligible for visa sponsorship

04

Salary starting mid $60k; commensurate with education and experience

The Office of Graduate Studies provides proactive CEC wide leadership, supervision, guidance, and accountability for CECgraduate studies. The Office works as a bridge for graduate studiesbetween College of Engineering and Computing department-levelresponsibilities and university-level responsibilities with regardsto graduate student recruitment and admissions, graduate student advising, oversight and conflict resolution, and academic policyand program development and management.

Reporting directly to the Senior Director of the College of Engineering and Computing Office of Graduate Studies, in strategic partnership with the Associate Dean for Undergraduate Academic Affairs, Academic Departments and interdisciplinary programs theBAM (Bachelor’s/Accelerated Master’s) Academic Coordinator providesa concierge-level service (personalized, high-touch, and proactive) approach to prospective, current and graduating BAM students. The incumbent focuses on managing tasks, anticipating needs, and providing convenience.

• Serves as the primary advisor for all BAM students;
• Maintains a detailed tracking system of BAM students,documenting outreach efforts, application progress, academic pathways, key milestones, action items, and next steps. Regularlyreviews student progress to provide timely guidance and support that facilitates successful transition into the master'sprogram;
• Records and reviews detailed advisement notes in Patriot Connect, as well as utilizes the system for case management;
• Maintains a consistent schedule of walk-in hours and advisementappointments (in-person and online);
• Researches and communicates the educational and financial benefits of master's degree attainment, including earning potential, career advancement opportunities, and employment outcomes, to relevant student populations in order to promoteprogram retention and encourage continued enrollment;
• Provides regular reports to CEC senior management on BAMstudent population and retention, using Micro Strategy & Patriot Connect;
• Plans and executes BAM Transition Day, and, in collaboration with supervisor, identifies or creates other events to recruit andretain BAM students;
• Proactively alerts students to upcoming deadlines and keepsthem on track;
• Coordinates and follow-ups with department advisors on behalfof BAM students;
• Receives, reviews, and submits transition forms by required deadlines. Tracks forms in existing spreadsheet, improving forms,tracking and processes as needed. Liaises with Office of Graduate Admissions. Submits and justifies Graduate Division appeals whendeadlines are missed; and
• Ensures undergraduate BAM students who are admitted into Graduate programs are fully oriented and have the information and resources available to complete their master’s programs on time.
  
  Troubleshoots first semester graduate admission/registration issues. Helps resolve complex cases. Continues to monitor students through MS graduation to report outcomes to CEC leadership via the tracking spreadsheet. Using reports sent by the Registrar, and in coordination with the appropriate Graduate Program Director,initiate pathway removal for students who fail to meet academic requirements for transition.

• Increases undergraduate participation in BAM by identifying and engaging appropriate students earlier in their…