Project Coordinator; Mission Critical

Washington D.C., 4800 Westfields Blvd, Chantilly, Virginia, United States of America

At Henderson, we're about more than just buildings
We're about the people, experiences, and potential found inside. We’re a company of problem-solvers and innovators known for our technical excellence and ability to come up with out-of-the-box solutions. We love the process of bringing buildings to life. And we're changing the industry by integrating the building design and construction process.

As an ESOP, each of our employee-owners are an essential part of our mission to lead the industry in innovation, sustainability, and client experience. With a vision to build a better world, Team Henderson has a people-first culture and diverse portfolio of world‑class facilities.

We provide total building system design services across multiple high-growth markets for industry leaders. You'll get to use your talent to work on projects for some of the biggest names in mission‑critical, higher education, sports, healthcare, grocery, restaurant, and retail within the sectors we serve in business, community, grocery, health, retail, & venue.

We're about more than just buildings. We're about you. You, and the hundreds of passionate employee-owners who make us who we are. We’ve always been committed to providing an inclusive workplace where people can bring their full self to work and helps people reach their full potential – both as professionals and individuals. Together, we dream up innovative solutions for industry-wide problems, design spaces that become landmarks, and toast the good life at our happy hours.

Take a peek into what makes us different here:

The HBS Mission Critical Project Coordinator assists Project Managers in organizing and managing projects. They are responsible for assisting with monitoring project plans, schedules, work hours, budgets, organization of project information, communication, and performing project administration tasks under the direction of Project Managers. This role also ensures proper project setup and closeout across platforms such as iNet, Procore, and Buildr; supports field teams with documentation, submittals, RFIs, POs, and billing activities;

prepares and maintains meeting minutes; and coordinates bids, proposals, and RFQs to ensure all project information and deadlines are accurately maintained.

• Performs various project management and administrative tasks with minimal oversight.
• Assists with the development and coordination of project proposals and contracts.
• Facilitates coordination of project deliverables.
• Assists with coordinating internal and external project communication.
• Supports maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
• Assists with scheduling and assigning tasks to internal team members.
• Organizes, attends and participates in project meetings.
• Shadows Project Managers to learn and develop communication and influencing skills.
• Supports creating specific program project fees.
• Assists with coordinating client service and communication for specific program projects.
• Supports the coordination of communication and oversight of project quality expectations.
• Ensures quality documentation is maintained for each project.
• Identifies project conflicts and proactively works with Project Manager to resolve.
• Serves as the secondary project/program contact.
• Collaborates with Project Manager to ensure client views are managed toward the best solution.
• Assists in resolving project-related conflict and coordinating responses to client requests and questions.
• Partners with Project Managers to maintain existing client relationships and support business development strategies within their practice or sector.

• Associate or bachelor’s degree preferred
• 4 years of relevant experience required, with two years cumulative of project support experience
• AEC or Professional Services industry experience preferred
• Basic understanding of project execution required
• Basic understanding of building design and construction principles required
• Self-starter with the ability…