Executive Assistant – Office Manager

Tenax Therapeutics is growing! To support our growth we are seeking an experienced Executive Assistant – Office Manager.

As we are a small team, you will play a critical, multifunctional role providing administrative support to the CEO and executive team, establishing office operations, managing corporate meetings and travel, boosting corporate communications, and providing assistance to the Finance, Clinical Operations, Quality, and external expert and consultant teams as needed. This role is ideal for a proactive, resourceful professional with demonstrated experienced supporting executives and execution teams achieve their goals in a rapidly evolving, high-energy environment.

• Manage complex calendars, scheduling meetings and calls while anticipating conflicts and promoting efficiency
• Assist with reading, researching and routing correspondence, drafting and managing correspondence and documents, editing/enlivening presentations, initiating phone calls on behalf of the team, and modifying calendars for a traveling and largely virtual team
• Prepare presentation materials for board of director, investor 1:1s and podium presentations, R&D Days (webcasts targeting medical experts and investors), and other corporate meetings
• Coordinate and book travel, ground transportation, meals for meetings, and hotels, and be internal superuser of the travel booking system
• Manage expense reimbursement documentation for the executive team

• Work with corporate event planner, medical education consultancies, and investment banks to manage onsite and off-site meetings and events, including Board and Investor meetings, partner meetings, and corporate events, ensuring smooth execution from planning to completion (meals, materials, logistics).
• Organize team events, offsites, and office celebrations to foster a positive and engaging workplace
• Assist corporate communications and investor relations with social media posts, map and actively follow patient groups, scientific organizations, and product development companies in the heart failure and pulmonary hypertension spaces; keep the team abreast of developments in the social sphere
• Coordinate establishing a local office and provide strategic and tactical input on balancing virtual and office-based work/meetings
• Manage mail, deliveries, shipments and office equipment
• Purchase materials and supplies, manage and organize vendor invoices in collaboration with team members and Financial Controller

• Provide administrative support
• Assist with processing payables, data entry, preparing presentations and other related accounting tasks

• Provide administrative support to multiple scientific, marketing, and operational functions
• Secure signatures on documents and contracts, notarizing various documents, couriering as needed; coordinate across multiple vendors and internal functions standard processes such as trial/corporate filing and document preparation/finalization/storage/access
• Coordinate special projects and operational tasks, including tasks related to legal or clinical documents
• Assist with other tasks as necessary

• Education:
  
  AA degree or equivalent.
• Experience:
  
  10+ years providing administrative support to c‑suite personnel and managing office operations, including experience processing expense reports, assisting with accounting tasks such as payable.
• Experience in a publicly traded, biotech or pharma company a plus.
• Interpersonal:
  You’re smart, energetic, and positive. Able to communicate with people of all walks of life with the same white glove treatment.
• Highly Organized & Detail‑Oriented:
  You anticipate needs, prioritize effectively, and execute flawlessly.
• Solutions‑Oriented & Resourceful:
  You are proactive problem‑solver who takes initiative and thrives in a fast‑paced setting.
• Adaptable & Positive:
  You bring a can‑do attitude, remain composed under pressure, and embrace change with enthusiasm.
• Travel, Meeting and Calendar Management:
  You are skilled at arranging high profile meetings, corporate activities, managing travel and calendars for…