Executive Assistant

Executive Assistant – Maternal Child Health

The Executive Assistant supports the department chair for Maternal Child Health. This position is responsible for heavy scheduling for the Chair and groups both internal and external to the department and UNC; it also is responsible for a significant communications role, responding to various parties on behalf of the Chair; working with the department Chair to manage their email account, travel arrangements and expense reports, and sharing responsibility for the department communications (e.g. website and alumni relations);

drafting and editing various confidential and sensitive correspondence; gathering information and data; and monitoring communications to keep the Chair informed promptly of relevant issues as they may affect the responsibilities of the Chair position; developing and implementing organization and project management for the Chair’s office and department level policies and procedures;
Coordinate and manage the overall APT process, ensuring timely awareness of appointments and reappointments needed, and compliance with institutional policies and procedures. The position oversees the day-to-day functions of the Chair’s Office including planning for guests and events. Time management is key to the fast-paced EA role in maintaining balance of numerous duties and accomplishing work accurately and quickly, ensuring that efforts are well spent.

Some considerations are prioritizing tasks to stay focused, breaking down large projects into more manageable smaller steps, setting realistic deadlines, and reviewing tasks for priority and urgency and adjusting regularly to meet goals.

• High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or
• Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or
• Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

• Must possess high functioning skillsets with software programs and project management tools such as Microsoft Office 365 (particularly with Outlook Calendar, Word, Teams, Planner), Zoom, Adobe Acrobat, Generative AI (ChatGPT/Claude/Gemini), Qualtrics survey software.

• Working knowledge of UNC systems, or equivalent academic/profession system, such as Concur, Connect Carolina, and appointment, promotion, and tenure policies.

Not applicable.

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Email: employment
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The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

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