Executive Assistant

This is a high-caliber Executive Assistant role for a professional operating at the top of their field.

The Executive Assistant to the President will serve as a trusted extension of the President, responsible for executive enablement, time optimization, decision support, and high-impact execution across travel, scheduling, hospitality, office experience, and client engagement.

This role is designed to replace a significant portion of the time and energy the President currently spends on logistics, coordination, planning, and execution — while maintaining quality at a minimum and ideally enhancing the President’s vision, output, and impact.

The Executive Assistant will have exceptional exposure to the President, clients, prospects, partners, vendors, and internal leaders. As a result, this role requires absolute trust, discretion, sound judgment, and the ability to operate independently without constant direction.

This is not a reactive or task-based role. Success requires anticipation, ownership, decisiveness, and the confidence to act on behalf of the President.

• Own and manage the President’s calendar with precision and strategic intent.
• Proactively prioritize meetings and commitments based on business impact.
• Serve as the primary gatekeeper for the President’s time.
• Anticipate needs, identify conflicts, and resolve scheduling challenges independently.
• Prepare the President for meetings, travel, and key interactions.
• Execute high-priority administrative and operational tasks without requiring oversight.

Travel, Logistics & Executive Operations

• Design, book, and manage complex domestic travel itineraries aligned with business priorities.
• Anticipate travel disruptions and proactively build contingency plans.
• Travel with, or ahead of, colleagues when necessary to ensure flawless setup and execution.
• Manage travel arrangements for other employees attending client or company events.
• Maintain vendor relationships and manage the supplier’s performance for travel, transportation, lodging, and logistics.

Client, Prospect & Partner Hospitality

• Curate exceptional in-person experiences for clients, prospects, referral partners, and executives tailored to the audience.
• Proactively identify opportunities to engage clients and partners in cities where the team is traveling.
• Plan and execute hospitality experiences ranging from intimate 1:1 meetings to large-scale events.
• Select venues, restaurants, and experiences that align with brand standards and audience preferences.
• Purchase and manage thoughtful, on-brand client and prospect gifts.
• Communicate directly with clients, prospects, and partners on behalf of the President when appropriate. This includes communication with meeting or event attendees to coordinate visits and identify the overall most appropriate timing for each meeting.

Events & Experiences

• Plan and execute company-sponsored events, including:
  • Client hospitality events
  • Product launches
  • Internal gatherings
  • Leadership and partner meetings
• Oversee event logistics, timelines, vendors, and on-site execution.
• Ensure events reflect the company’s standards for professionalism, warmth, and excellence.

Office Experience & Workplace Operations

• Own the Chapel Hill office environment and visitor experience, ensuring visitors have a pleasant experience at the office and during their stay in the Chapel Hill area.
• Ensure the office is welcoming, polished, and conducive to collaboration.
• Maintain strong relationships with building staff and facilities vendors.
• Coordinate food, beverages, and setup for day-to-day offerings, on-site meetings, and special events.
• Enforce security and visitor protocols (e.g., visitor logs) while maintaining a hospitable atmosphere.

Vendor Management & Administrative Oversight

• Manage relationships and performance for relevant vendors and suppliers.
• Coordinate with corporate attorneys and CPAs to ensure compliance and timely filings (e.g., tax filings, Secretary of State filings, audits).
• Pay vendor bills and approve expense reports within established authority.
• Maintain confidentiality and discretion across all executive and business matters.

Exposure, Trust…