Administrative Coordinator - Maternal Fetal Medicine

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well‑being of the communities we serve across North Carolina.

Performs a variety of administrative functions in support of a program or an administrative official in carrying out departmental financial and operating procedures and/or a program's administrative activities.

Monday - Friday 8:00am - 4:30pm

• Manage the day-to-day administrative operations and coordination of a three-year ACGME-accredited Maternal‑Fetal Medicine (MFM) Fellowship Program, ensuring effective program administration and compliance with institutional and accreditation requirements.
• Provide comprehensive administrative support and serve as a primary point of contact for fellows, faculty, program directors, applicants, and other program stakeholders.
• Coordinate fellowship recruitment and applicant tracking activities, including application management, interview scheduling, candidate communications, onboarding, and maintenance of applicant and trainee records.
• Assist with the development and coordination of fellowship curricula, educational activities, conferences, rotations, and academic schedules to support program requirements and trainee needs.
• Support ACGME accreditation and program compliance activities by maintaining required documentation, tracking program requirements, preparing reports, and assisting with accreditation‑related processes and deadlines.
• Coordinate administrative processes related to purchasing, purchase orders, subcontractors, and departmental requests while ensuring compliance with University, departmental, and Finance policies and procedures.
• Assist faculty and staff with required forms, documentation, purchasing requests, and reimbursement processes, ensuring requests are submitted to Finance accurately and within established deadlines.
• Provide support for Concur/Web Travel travel requests and expense reports, including preparation, submission, documentation, and follow‑up to facilitate timely reimbursement.
• Facilitate approved purchases through Buy Carolina, Travel & Expense (T&E), and P-Card processes; obtain, organize, submit, and maintain required receipts and supporting documentation.
• Review purchases for compliance with UNC and departmental policies and procedures prior to processing, with particular attention to P-Card requirements and allowable expenditures.
• Reconcile P-Card transactions through the Bank of America Works/Worx system by designated deadlines and resolve discrepancies in collaboration with Finance.
• Monitor and maintain accurate financial and administrative records related to program operations, purchases, reimbursements, travel, and departmental expenditures.
• Review monthly Continuing Medical Education (CME) reports for accuracy, identify discrepancies, and collaborate with Finance to facilitate timely resolution.
• Administer CME allotments for faculty and staff, maintain accurate allotment records, and monitor expenditures against approved limits.
• Maintain current knowledge of CME policies, procedures, and allowable expenses and provide guidance to faculty and staff regarding eligible purchases and reimbursement requirements.
• Communicate proactively with faculty, staff, fellows, and university administrative departments to facilitate timely completion of administrative, financial, educational, and compliance‑related activities.
• Maintain organized and accurate electronic and paper records while ensuring confidentiality, accessibility, and compliance with institutional requirements.
• Coor…