Senior Program Coordinator GME - FP GME Orthopaedics ACGME Job Chapel Hill area,North Carolina USA,Administrative/Clerical

Description

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Summary:

Works
under minimal direction and oversight from the
Program Director, the Graduate Medical Education (GME) Program Administrator is a
member of the leadership team of the program,
is responsible for coordination and administration of the accredited/non-accredited residency/fellowship training
program and is critical to the success of the program.

Responsibilities

Serve as the lead administrative person for the GME residency/fellowship program. Manage and oversee the daily operations and activities of the GME residency/fellowship program(s) and may be in conjunction with other levels of GME Program Coordinators/Administrators. Function as an important liaison with learners, faculty and other staff members, and the ACGME. Assist the GME Program Director and or other levels of GME Program Coordinators or Administrators in the design, implementation, and management of the administrative/academic operations of the program.

Manage and coordinate educational activities (e.g., didactic conference schedule, Grand Rounds, etc.) that support the program’s curriculum and adhere to ACGME requirements. Provides guidance to residents/fellows on program and GME policies, and non-clinical aspects of the program. Create, review, and maintain policies and procedures in accordance with hospital and accrediting agency standards to ensure compliance. Interprets policies and procedures for residents and fellows.

Advise and consult on issues or inquiries from residents/fellows, faculty, staff and department chairs. Manage confidential and critical materials, issues and communications. Act as liaison between the Program Director and a full range of internal and external offices and individuals.

Manage the Residency Management System for the program, including maintaining resident/fellow demographics data; resident/fellow schedules, importing program and rotation goals and objectives; conferences attendance tracking; and ensuring timely completion of work hour reports. Identify areas for programmatic improvements and recommend initiatives to address program weaknesses. Provide guidance regarding accreditation and program management to the Program Director, other levels of GME Program Coordinators/Administrators, and department constituents.

Assist Program Director in development of program evaluations that measure resident/fellow performance, faculty performance, educational content of rotations, and the program, ensuring these are written in competency-based language, as necessary. Aminister the evaluation process for the program through the Residency Management System, and ensure timely completion by evaluators.

Coordinate accreditation activities including ACGME Site Visits, Self-Studies, Internal Reviews, annual program reviews, etc.

Coordinate the resident/fellow recruitment and selection process and appointment process for incoming trainees in coordination with policies and procedures provided by the GME Office.

Assist the Program Director and faculty in planning program quality improvement projects. Assist with and maintains program letters of agreement for all required activities at outside institutions. Track, document, and report on educational activities for residents, for the purpose of meeting board certification requirements, meeting program accreditation requirements, and complying with the policies and procedures of the Office of Graduate Medical Education (GME).

Utilize systems and reporting to inform the Program Director of program compliance with organizations such as ACGME, AMA, NRMP, and any other program-level related organizations. Maintain working relationships with the Office of GME to remain compliant with all necessary requirements for all residents/fellows, visiting residents, and faculty. Actively participates and takes leadership in institutional GME activities (GMEC, PC Forums, etc.)

Coordinate, organize, and schedule GME program events including recruitment, orientation, graduation, retreats, conferences and various meetings. Prepares and distributes materials for conferences and lectures. Read literature and attends conferences to keep abreast of relevant accreditation trends and developments related to program. Represents the program at local, state, and national meetings and conferences. Collaborate with colleagues within and…