Project Manager, Operations Manager, Program ​/ Project Manager

job description

project manager

reporting to and under the direct supervision of the construction operations manager (com), the project manager is a member of hhoc's construction team. This position is responsible for managing the schedule, subcontractors, inspections, deliveries, and warranty work for all new construction homes assigned to them. This position does not normally include managing volunteer crews or conducting site work, though both may be asked of them on occasion.

This position is responsible for managing up to 10‑14 houses a year, from foundation to one‑year walkthrough with the homeowner.

this is a full‑time, exempt position (40 hours per week), with a normal weekly work schedule of monday‑friday.

• before the house begins, create a schedule for the house timeline in smart sheets. The schedule will include the milestones of foundation completed, dried in, framing inspection, major punch completed, co date, and ready for closing. Pm will maintain the schedule as the build goes on and communicate expectations and delays to other staff as necessary.
• coordinate foundation installation and site readiness for framing, including permit boxes, underground drain lines, and grading.
• schedule all subcontractors for work on site, ensure that their materials are on site and the house is ready when they arrive, and approve work for payment when they have completed their task. Pm’s will provide feedback to the com on the quality and performance of all subcontractors and the willingness to employ them again.
• check readiness of all work for inspections and schedule all inspections on site including third party inspections.
• accompany inspector when possible and make corrections as quickly as possible.
• provide quality control to meet green building specifications.
• take the take offs for the house plan, adjust as needed for extra materials or unique conditions on site, and place orders for all materials to ensure they are on site in a timely manner. Either receive materials on site or instruct site staff when they need to handle that task and secure from theft, damage, and weather.
• walk the houses weekly during core tasks with the assigned site supervisors, keeping track of any changes made to the house plan, and any updates to the construction schedule.
• at the completion of the core task, walk the house with the site supervisor and either sign off on the completion of the task, or create a punch list of remaining items based on the check lists provided.
• work with the construction manager (cm) to schedule follow up tasks and give the cm enough time to assign a site supervisor. Create follow-up task lists from the provided base list to give to the assigned site supervisor for all follow-up tasks.
• oversee all infrastructure work not completed prior to permitting for that particular house, including water and sewer, driveways and parking, power, solar, communication lines, and drain systems.
• taking the house from site staff after major punch, pm will communicate with hos and agree to a date on which the house will be ready for closing. Pm will ensure that the house meets the standards of a completed house within one month of the issuance of the co.
• facilitate homeowner selections meetings and assist homeowners in selecting their home finishes.
• coordinate and conduct pre‑walk‑throughs with homeowners prior to move‑in to inform the final punch list.
• conduct in‑home walk through at the beginning of the warranty period (move‑in) to thoroughly go over the warranty policy and show the homeowner the main safety and upkeep features of the home.
• conduct a final in‑home walk through at the one‑year anniversary, completing all punch items either with assistance from subs, site staff, or volunteers. Walk through reports and major warranty work to be reported in home keeper.

• assist with setup and breakdown of jobsite temporary facilities (storage, access, power, etc.).
• supervise site prep.
• closely monitor construction costs and work to reduce costs as much as possible.
• be knowledgeable about habitat's mission.
• this…