Business Services Coordinator

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

Founded in 1992, the Center for the Study of the American South is a concrete embodiment of Carolina's enduring commitment to its state and surrounding region. Its mission is to encourage teaching about, research on, and service to the South at the University of North Carolina at Chapel Hill. The Center strives to deepen scholarly understanding of the South and to make the University's best resources available to states and communities facing challenges within the region.

The Center furthers the University's role as the preeminent institution for southern studies and provides a gathering place for the University's tremendous resources in this field. Projects supported by the Center focus on the South's rich and diverse cultural life, its history and sociology, and its place in the world. The Center is the home of the Southern Oral History Program and the journal Southern Cultures.

Position Summary

The Department Manager oversees all operations and services provided by the Center of the Study of the American South (CSAS). The manager provides high-level administrative and logistical support to the CSAS Director and staff, including strategic planning, and is the primary coordinator for day-to-day operations, special initiatives, public events, and grants administration. This position is responsible for human resources management and staff development;

facilities management; program policy and procedure design and implementation; communications; and associated business and finance functions.

This position is the central point of contact and must independently provide consultation for programs and projects of varying scope and complexity.

This role blends management, administrative, financial, programmatic, and public-facing responsibilities, supporting the Center's mission to engage in research, teaching, and community partnerships focused on the American South. The manager is a program expert on all aspects of CSAS programs and goals.

The range of administrative duties for this position involve managing revenues and expenditures for CSAS budget accounts, managing the entire Independent Contractor process from start to finish including setting up Independent Contractors and vendors in campus systems, and managing invoices and payments. This role is responsible for processing speaker payments, filling out essential personnel forms, acting as a representative and liaison between college and university officers in business and HR services and CSAS, and communicating with CSAS officers and staff updates relating to university policies and CPH finances.

The Department Manager will provide the Director with timely reports on the status of CSAS accounts and will have the authority to transfer payments from different fund sources as needed. The Department Manager also serves as the office manager for sourcing supplies and other logistical needs and must have some flexibility to provide customer service at CSAS events, including some weekends.

Managing budgets and financial forecasting for CSAS accounts and incoming projects is a primary function of this position. This position is responsible for assisting the Director with development of budgets, filing for extensions when budget periods are ending, and negotiating contractual budget issues.

This position is also the primary contact for human resources functions for the department as they relate to staff. This position coordinates the processing of hiring actions and background checks with the Dean's Office and initiates fund swaps, overloads and other administrative forms/actions as needed. The person in this role is responsible for managing payment of yearly graduate and undergraduate fellows, and student/temporary hires, working with CSAS officers to manage sources of permanent staff pay (state, endowment, contracts, receipts, et al.),

coordinating with CAS departments for…