Substitute Secretary

IMMEDIATE SUPERVISOR:
Principal
FLSA STATUS:
Non-exempt

EMPLOYMENT TERM: as needed, day to day, pursuant to WV Code §18A-4-8; extended employment terms may be established by JCBOE

SALARY: Pursuant to WV Code §18A-4-8a, in accordance with Jefferson County Salary Scale, Pay Grade E or F commensurate with experience and education level

EVALUATION: Performance in this position will be evaluated annually by the building principal/immediate supervisor and in accordance with WV State Code §18A-2-12, WV State Board Policy 5314, and JCBOE's Evaluation Policy for Service Personnel

The Secretary position requires performance of a variety of complex secretarial and clerical work in a school or departmental location.

• Maintains confidentiality, unquestionable integrity.
• Provides secretarial, bookkeeping and administrative support.
• May be responsible for scheduling of professional trips and/or in-services.
• Ability to produce reports or process purchase orders using the county accounting system.
• Can produce accurate work with frequent interruptions.
• Serves in a liaison capacity between the building/program and the public.
• May schedule the facilities/coordinate and make necessary arrangements for activities and/or meetings.
• Establishes and maintains effective relationships with students, staff and community.
• Maintains inventory of supplies and equipment.
• Deals extensively with staff and community.
• Keeps administrator(s) informed of all aspects of building/program requirements.
• Ensures that effective office procedures are established and maintained.
• Attend training sessions and meetings as required
• Maintains confidentiality
• Complies with JCS policies
• Prepares accurate written communications, as directed.
• Prepares various reports and communication, as directed.
• Complies with State Law and County policies and regulations.
• Accurately prepares county, state and federal reports from raw data, which includes generating charts and graphs on the computer as necessary.
• Greets visitors, answers phones, responds to inquiries and accurately routes messages.
• Multi-task; manage many responsibilities simultaneously
• Additional Duties may be assigned

(Please see appropriate Appendices to this for job responsibilities for secretaries in specific departments or locations.)

High School diploma or equivalent, pursuant to WV Code §18A-2-5;
Criminal

background check conducted pursuant to WV Code §18-5-15c;
Meet the definition of

Qualifications in WV Code §18A-4-8b; demonstrated competency, pursuant to

WV Code §18A-4-8e (state-approved competency test), as required.

To perform this job successfully, an individual must be able to perform each essential

duty satisfactorily. The requirements listed below are representative of the knowledge,

skill, and/or ability required. Reasonable accommodations may be made to enable

individuals with disabilities to perform the essential functions.

'
Secretary II ' means personnel employed in any elementary, secondary,

kindergarten, nursery, special education, vocational or any other school as a secretary.

The duties may include performing general clerical tasks, transcribing from notes or

stenotype or mechanical equipment or a sound-producing machine, preparing reports,

receiving callers and referring them to proper persons, operating office machines,

keeping records and handling routine correspondence. There is nothing implied in this

subdivision that would prevent the employees from holding or being elevated to a higher

classification;
Secretary III ' means personnel assigned to the county board office

administrators in charge of various instructional maintenance, transportation, food

services, operations and health departments, federal programs or departments with

particular…