UNIV - Accounting​/Fiscal Analyst III - Business Servies

Overview

Under minimal supervision from the Engineering and Facilities Business Manager this position will perform various accounting and financial related responsibilities including charge-back billing to customers (from work orders, shared services, contracts, etc.), enters journal entries (JE’s), enters internal service delivery (ISD’s) requests, enters supplier invoice requests (SIR’s), receive and deposits checks, assists in employee reimbursements, and performs other accounting and administrative duties for the Engineering and Facilities Group.

Under minimal supervision from the Engineering and Facilities Business Manager this position will perform various accounting and financial related responsibilities including charge-back billing to customers (from work orders, shared services, contracts, etc.), enters journal entries (JE’s), enters internal service delivery (ISD’s) requests, enters supplier invoice requests (SIR’s), receive and deposits checks, assists in employee reimbursements, and performs other accounting and administrative duties for the Engineering and Facilities Group.

• Entity: Medical University of South Carolina (MUSC - Univ)
• Worker Type: Employee
• Worker Sub-Type: Classified
• Cost Center: CC000011 Administration
• Pay Rate Type: Salary
• Pay Grade: University-06
• Pay Range: 47,588.
  
  - 88,047.000
• Scheduled Weekly
  
  Hours:
  
  40
• Work Shift:

Under minimal supervision from the Engineering and Facilities (E&F) Budget Manager II, this position will perform various complex accounting and financial related billing / charge back responsibilities related to university and MUHA customers for billing of work orders, shared services, service contracts, projects, etc., enter journal entries (JE’s), enter internal service delivery (ISD’s) requests, assist in employee reimbursements, serve as P-card Liaison for university p-card holders and performs other accounting and administrative duties for the E&F department.

• 35% - Billing: Serve as the daily contact for accounting and financial related responsibilities for complex charge back billing for the E&F department. Reviews inputs such as work orders, shared service agreements, projects, internal billing requests, etc. to calculate and bill amounts to customers in university, MUHA and MUSC-P. Enters monthly journal entries and internal service delivery (ISD’s) requests into Our Day charging customers using a variety of cost center data.
  
  Investigates billing discrepancies and resolves issues. Performs other related accounting and data entry tasks as requested or needed. Maintains monthly aging report tracking billings and follows up with customers who have not paid timely.
• 30% - CMMS Work Orders: Review AiM work order system monthly for work orders from E&F’s thirty-five (35) different shop/zones to identify all closed work orders ready for billing. Review each work order for completeness, calculate itemized charges and bill amount appropriate to each customer for work order related changes to appropriate university, MUHA and MUSC-P entities. Serve as back-up to Facilities Energy Management Manager, calculate and provide utility billing information (electric, water, gas, fuel) for this position to bill monthly for the large number of utility accounts E&F manages.
  
  Monitor work orders in AiM CMMS system for construction and renovation project specific work orders to help ensure timely billing and closure.
• 20% - Payments & P-Cards: Receive and process payments in the form of ISD for order related refunds and work performed for university, MUHA and MUSC-P entities. Responsible for payments for cell phones, business cards, vehicle repairs and parking passes charging back to respective cost centers. Monitor and record payments under direction of Facilities Budget Manager II to ensure revenue is debited or credited to appropriate cost centers in respective Facilities budgets.
  
  Issue payment refunds in Our Day via JE’s or ISD’s for corrections or over payment when needed. Processes employee and non-employee (candidate) expense reimbursements as needed. Serves as university P-Card liaison for university card holders.
• 10% -…