UNIV - Administrative Coordinator - Department of Pathology and Laboratory Medicine

UNIV - Administrative Coordinator I - Department of Pathology and Laboratory Medicine

Join to apply for the UNIV - Administrative Coordinator I - Department of Pathology and Laboratory Medicine role at MUSC Health
.

The Administrative Coordinator is responsible for handling day‑to‑day administrative tasks to support the efficient functioning of the Clinical Pathology Division of the MUSC Department of Pathology and Laboratory Medicine. Reporting directly to the Director of the Clinical Pathology Division and working with the Clinical Pathology faculty, the role requires strong organizational and prioritization skills, responsiveness, and attention to detail. The Coordinator will also create periodic reports, participate in administrative meetings, and maintain accurate records for the Division.

• Medical University of South Carolina (MUSC)
• Worker Type:
  Employee
• Worker Sub‑Type:
  Classified
• Cost Center: CC001006 COM PATH Laboratory Medicine CC
• Pay Rate Type:
  Hourly
• Pay Grade:
  University‑05
• Pay Range: $39,764.00 – $56,670.00 – $73,576.000
• Scheduled Weekly
  
  Hours:
  
  40
• Job Grade: 5 (Band
  5)
• Senior­ity Level: Entry level
• Employment Type:
  
  Full‑time
• Job Function:
  Administrative
• Industries:
  Hospitals and Health Care

• 30%:
  Manage and organize Division operations and procedures
  • Coordinate meetings and appointments for the Division Director and Laboratory Directors as requested.
  • Handle incoming and outgoing communications, including emails, phone calls, and mail.
  • Maintain and update office records and databases.
  • Order and manage office supplies and inventory.
  • Maintain on‑call assignments for Clinical Pathology faculty in Qgenda.
  • Develop and implement office administrative systems and processes.
• 25%:
  Provide liaison for the Medical Directors
  • Facilitate communication and scheduling with MUSC and MUHA leadership, including ICCE leadership and Lab Managers.
  • Facilitate communication between different departments and divisions within the organization.
  • Assist with event and meeting planning and coordination.
  • Assist Medical Directors with administrative tasks associated with University functions.
• 15%:
  Serve as Clinical Chemistry Fellowship Coordinator
  • Assist the Fellowship Director with recruitment, selection, and accreditation processes.
  • Maintain, review, and compile applicant documents; routinely communicate with applicants regarding application status.
  • Coordinate and manage all aspects of the candidate interview process and post‑interview evaluations.
  • Provide administrative support to the Fellow.
• 10%:
  Assist in the preparation and distribution of meeting agendas and materials
• 10%:
  Prepare reports, presentations, and data as directed by the Division Director
• 5%:
  Undergraduate Medical Education support
  • Assist faculty with student lecture preparation, schedules, and course‑related reports; confirm accuracy of course descriptions and orientation slides annually.
  • Create and maintain electronic student schedules for monthly rotations.
  • Ensure timely completion of student evaluations by course directors.
  • Prepare student welcome emails and facilitate student lab access.
• 5%:
  Other duties as requested by the Director of the Clinical Pathology Division

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational, time‑management, and multitasking abilities
• Ability to work independently and as part of a team
• Attention to detail and problem‑solving skills
• Customer service orientation
• Familiarity with office equipment (printers, fax machines)
• Effective written and verbal communication and interpersonal skills
• Ability to prioritize tasks and manage workload efficiently
• Professional demeanor and ability to maintain confidentiality
• Experience working in a laboratory setting
• Familiarity with laboratory sciences and laboratory management software and tools

Minimum Requirement:
High school diploma and four years relevant experience in business management, public administration, or administrative services; or bachelor’s degree and two years experience in the same areas.

Physical Requirements:

Upright position (continuous 6‑8 hrs);
Seated position (frequent 2‑6 hrs);
M…