Senior Practice Assistant

Overview

Senior Practice Assistant role at K&L Gates (Charleston office). The Senior Practice Assistant will support a group of Corporate lawyers, working directly with multiple partners and senior associates to manage lawyers' practices and complete complex administrative tasks.

• Creating, editing, and proofreading correspondence and practice area-specific legal documents, generating document comparison reports, document and binder assembly, mailings
• Creating and editing charts and spreadsheets containing basic formulas
• Creating and editing PowerPoint presentations
• Responding to general client inquiries (billable or non-billable) and meeting client requests and expectations in a timely and consistent manner (e.g., document revisions, scanning records to PDF, applying naming conventions to files, photocopying)
• Preparing and coordinating court and other legal filings (physical and ECF)
• Providing trial and hearing support
• Assisting with the new business intake process (submitting conflict checks, drafting file opening requests, drafting engagement letters)
• Maintaining an organized system for electronic files, including scanning files and ensuring proper save to the Firm’s document management system
• Maintaining an organized system for physical files (intake, retention, retrieval, transfer of records)
• Coordinating, entering, and editing daily time recording for timekeepers
• Preparing monthly client invoices (reviewing bill narratives, applying billing details, forwarding for review, and transmitting to clients)
• Understanding and drafting alternative fee arrangements
• Working with lawyers to produce client and matter budgets, track payments, and assist with collections
• Preparing and submitting expense reimbursement reports
• Coding and submitting vendor invoices for payment
• Utilizing Firm resources (library, Internet, etc.) to perform research
• Providing administrative support such as Continuing Legal Education tracking and attorney licensing renewals
• Coordinating travel arrangements and approvals for domestic and international travel
• Answering and placing telephone calls, maintaining calendars and client contact lists, scheduling meetings
• Assisting with training and orientation for new or less experienced staff
• Providing overflow support and assisting other Practice Assistants and Senior Practice Assistants; supporting client services functions and events
• Providing occasional marketing and business development support
• Performing other relevant administrative duties as directed to assist with practice development initiatives

• Excellent client service skills
• Positive attitude and team synergy
• Developing and maintaining effective relationships with internal and external clients
• Excellent communication skills (oral and written), with strong spelling and grammar; ability to share information clearly and professionally across teams
• Reliable judgment and analytical skills; flexibility in decision-making and problem resolution
• Ability to work independently, organize, prioritize, multi-task, meet deadlines, and pay attention to detail
• Ability to understand and follow specific, detailed instructions
• Maintaining confidentiality for complex legal administrative tasks
• Commitment to professional development and ongoing training
• Maintaining an organized, secure workstation and filing area
• Previous experience in a similar role within a medium to large law or professional services firm; experience working for multiple timekeepers is a plus

• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Document management systems (e.g., iManage)
• Document templates and processing systems (e.g., Forte, Litera Compare)
• Expense reimbursement and vendor invoice systems (e.g., Concur, Basware)
• Billing applications (e.g., Intapp Time, Paperless Proforma, Elite Enterprise, 3E)
• File management systems (e.g., File Trail)
• PDF editors (e.g., Adobe Acrobat Pro)
• Other business process applications (e.g., Metastorm, Docu Sign, eFax, PS Ship)
• Typing speed 65 WPM or higher
• Occasional overtime may be required
• Office setting; routine computer use; may require lifting and bending

Salary $65,000 - $109,000. The compensation salary will be determined during the interview process and will vary based on factors including experience, expertise, business needs, and market factors.

K&L Gates is a fully integrated global law firm with lawyers across five continents in more than 40 offices. We value innovation, imagination and an entrepreneurial spirit, guiding clients through complex issues across multiple regions and sectors.

The Firm is an equal opportunity employer. Employment decisions are based on merit, qualifications and competence, regardless of race, religion, color, national origin, citizenship, disability, sex, sexual orientation, age, or other protected characteristics. The Firm complies with applicable laws and provides reasonable accommodations upon request ().

• Medical/Prescription Drug…