Assistant Project Coordinator

GEL ENGINEERING, LLC an affiliate of The GEL Group, Inc., is looking for an Assistant Project Coordinator to join our team of professionals in our Charleston, SC office. The position is Regular Full-Time | First Shift. The role provides administrative and project support using Microsoft Office 365 tools and industry software (Deltek). The Assistant Project Coordinator will support Project Coordinators, Project Managers, and other technical staff from project initiation to delivery of final products to clients.

They will also support other office needs such as data entry, report preparation, and communication with PMs and clients. The successful candidate will be a skilled communicator, excel in Microsoft Office 365 applications, and understand the engineering consulting industry.

• Do you love being in the middle of a multitude of projects all at once?
• Are you gifted in multitasking with the ability to organize emails, invoices, phone calls, and Teams messages with ease?
• Can you generate and send out hundreds of invoices monthly accurately and on time?
• Would you like to work in a laid‑back office where teamwork is priority number one?

• Supporting other Project Coordinators, Project Managers, and technical staff in the Charleston, Columbia, and Greenville, SC offices, along with our Asheville and Raleigh, NC offices, and Louisville, KY office
• Updating and maintaining databases pertinent to the Engineering division
• Supporting Project Coordinators in entering data into the Deltek system, providing quality review for data entered into Deltek, and performing invoicing
• Handling duties related to account receivables
• Supporting ongoing environmental and engineering projects as needed

• A commitment to safety and corporate values that promote respect, integrity, and innovation
• Competitive compensation
• Medical, dental, and vision insurance coverage
• Life Insurance Plans, including Accidental and Critical Illness plans
• Company‑paid short and long‑term disability insurance
• 401k plan with employer matching
• Paid Time Off and holidays

• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook); this includes formatting existing documents and creating new documents
• Excellent writing and communications skills (ability to compose internal and external emails with proper grammar and spelling)
• Expertise with account receivables (A/R)
• Resourcefulness to solve problems of varying complexity
• Must be self‑motivated and have the ability to work independently
• Document prep experience (printing, collating, binding, and divider/tab insertion)
• Proficiency in Deltek Vision or Deltek Vantagepoint
• High School Diploma required; associate or bachelor’s degree preferred
• At least one year of administrative experience in an architectural, construction, or engineering firm (ACE experience)

• Mobility to work in an office setting.
• Use of standard office equipment and stamina to sit or stand for extended periods of time.
• Ability to exert up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently to lift, carry, push, pull or move objects.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.