UNIV - Temporary Administrative Coordinator II - Department of OBGYN

Job Description Summary

This is a temporary position focused on maintaining day-to-day HR operations during a leave period.

Medical University of South Carolina (MUSC - Univ)

Employee

Temporary

CC000987 COM Obstetrics & Gynecology CC

Salary

University-06

47,588.

- 88,047.00

26

• 25% – HR Operations & Staff Onboarding

  • Support day-to-day human resources operations for the Department of OBGYN (MUSC and MUSCP).

  • Maintain accurate Work Day records for personnel actions and payroll changes under guidance.

  • Assist with posting and hiring workflows including follow-up of all open positions; screening new resumes, forwarding qualified candidates and setting up interviews.

  • Ensure Work Day records are updated accurately for faculty, staff, fellows, and grant-funded employees.

  • Assist with separation paperwork and offboarding processes as needed.

• 25% – Faculty Hiring, Appointment Coordination, and Onboarding Support

  • Assist with faculty hiring processes, including preparing offer letters using existing templates.

  • Coordinate faculty appointment submissions to ensure required documentation is complete.

  • Track appointment milestones (licenses, credentialing, access requests) and follow up with appropriate offices.

  • Assist in coordinating all onboarding components including preparation of onboarding agendas for new providers.

• 15% – Timekeeping & Leave Administration

  • Maintain timekeeping in Work Day for MUSC and MUSCP classified and unclassified employees.

  • Run standard reports related to time and leave usage.

  • Communicate deadlines and follow up with staff and faculty to ensure timecards and leave requests are submitted and approved on time.

  • Escalate complex issues to leadership or HR partners as appropriate.

• 15% – Recruitment & Interview Logistics

  • Coordinate interview logistics for faculty candidates, including scheduling, itineraries, and travel arrangements.

  • Serve as on-site support during interview days as needed.

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  10% – Licensure & Credentialing Tracking

  • Track provider license and credentialing renewals (DHEC, medical licenses, DEA).

  • Assist with application submissions and follow-ups using established processes.

  • Maintain records and alert leadership to upcoming deadlines.

• 10% – Employee Relations & Compliance Support

  • Serve as a point of contact for routine HR questions, referring complex employee relations issues to leadership or HR specialists.

  • Disseminate policy updates and required communications to faculty and staff.

  • Assist Business Administrator with agendas and content for departmental staff meetings and administrative tasks related to Engagement/Recognition programs and Annual Employee Satisfaction Survey.

Experience with HR systems and timekeeping platforms preferred.

A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years’ experience in business management, public administration or administrative services.

A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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