UNIV - Administrative Coordinator - Pediatrics: General Pediatrics

Job Summary

The Division of General Pediatrics within the Department of Pediatrics is currently recruiting for an Administrative Coordinator who will work independently, performing complex and specialized administrative duties.

Medical University of South Carolina (MUSC - Univ)

Employee

Classified

Hourly

University-GEN
07

39,300.

- 66,800.00

40

• 30% – Performs standard management support services, liaisons with the Pediatric Business office and other Department areas, light personnel and HR duties, procurement support, day‑to‑day office management for the Division Chief, calendar management (Outlook and Simon Web), coordination of meetings, travel arrangements, and documentation delivery.
• 25% – Medical/clinical services preparation and patient management, assistance with scheduling and conflict resolution, entry or review of patient information in Epic, clinic cancellation and template requests, and scanning of patient documents into Epic.
• 20% – Coordinates and prepares division‑related purchases from multiple funding sources, facilitates vendor setup and payments, reconciles and allocates monthly PCard transactions, and ensures compliance with MUSC procurement regulations.
• 15% – Triages incoming correspondence, oversees maintenance of divisional medical records and documents, ensures access to patient records, obtains medical records when requested, and handles patient calls from various sources, directing clinical inquiries to appropriate providers.
• 5% – Ensures timely processing of faculty leave requests, coordinates special events (including continuing education conferences and departmental projects), and updates faculty curricula vitae in Interfolio or equivalent systems.
• 5% – Performs other duties as assigned and needed.

A high school diploma and four years of relevant experience in business management, public administration or administrative services; or a bachelor’s degree and two years of experience in the same fields.

• Excellent verbal and written communication skills.
• Ability to work independently with little supervision.
• Proactive performance and strong problem‑solving abilities.
• Proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).

• Continuous – 6‑8 hours per shift in upright position.
• Continuous – 6‑8 hours per shift seated.
• Frequent – 2‑6 hours per shift walking/mobile.
• Continuous – 6‑8 hours per shift indoors.
• Infrequent – 0‑2 hours per shift outdoors in all weather and temperature extremes.
• Infrequent – 0‑2 hours per shift in confined/cramped spaces.
• Infrequent – 0‑2 hours per shift kneeling.
• Frequent – 2‑6 hours per shift bending at the waist.
• Infrequent – 0‑2 hours per shift squatting.
• Infrequent – 0‑2 hours per shift pinching.
• Continuous – 6‑8 hours per shift use both hands/arms.
• Frequent – 2‑6 hours per shift repetitive motions with hands/wrists/elbows and shoulders.
• Frequent – 2‑6 hours per shift reaching in all directions.
• Continuous – 6‑8 hours per shift good finger dexterity.
• Continuous – 6‑8 hours per shift maintain tactile sensory functions.
• Infrequent – 0‑2 hours per shift lift and carry 15 lbs. unassisted.
• Infrequent – 0‑2 hours per shift lift up to 15 lbs. from floor level to 36 inches unassisted.
• Infrequent – 0‑2 hours per shift lower objects up to 15 lbs. from 36 inches to floor level unassisted.
• Infrequent – 0‑2 hours per shift push/pull objects up to 15 lbs. unassisted.
• Continuous – 6‑8 hours per shift maintain 20/40 vision, corrected, in one or both eyes.
• Continuous – 6‑8 hours per shift see and recognize objects close at hand.
• Continuous – 6‑8 hours per shift see and recognize objects…