UNIV - Program Coordinator - Psychiatry: NCVC

This position is responsible for providing administrative, programmatic, and procurement support on an OVC award supporting the National Mass Violence Center (NMVC). This position will provide support to the Project Manager and Project Directors, and other members of the National Mass Violence Center (NMVC). Key responsibilities include maintaining consultant contracts, consultant travel, assisting with procurement related activities and following up with staff to obtain required documentation for grant and MUSC reporting needs.

The position will also perform other administrative and logistical tasks as assigned for the NMVC.

Medical University of South Carolina (MUSC - Univ)

Employee

Research Grant

CC001052 COM PSYCH NCVC CC

Hourly

University-GEN
08

46,206.

- 78,540.000

40

FLSA: Hourly

Work Schedule: M-F, 8:30AM - 5:00PM

• 35% - Provides comprehensive travel support for the National Mass Violence Center (NMVC), including arranging and purchasing flights and coordinating all related logistical needs for project managers, select faculty, consultants and Public Information Officers for events, exhibits, and other program activities. Works directly with travelers to ensure initial travel requests are properly submitted, assists with reconciling expenses upon return, and submits travel reimbursement requests with all required documentation into Our Day.
• 10% - Assists in the creation and organization of weekly reports for Center meetings, responsible for taking minutes of weekly meetings and assists with the preparation of the biweekly report to OVC’s funding officer.
• 35% - Responsible for assisting with procurement activities for the NMVC. Duties include learning and utilizing Our Day to support the purchase of goods and supplies for faculty and staff; ensuring timely payment of invoices from consultants; and coordinating special project-related purchases. Serves as an authorized MUSC purchase card (PCard) holder and is accountable for all PCard transactions, including proper reconciliation, documentation, and completion of required annual training.
• 10% - Responsible for following up on all action items identified during weekly team meetings. All agendas, attendance rosters, and meeting notes will be maintained in a shared location accessible to the project team.
• 10% - Maintains a comprehensive record of all presentations delivered to community audiences and conferences by faculty and staff, ensuring that all materials are uploaded to the designated Box platform for centralized access and archival.

Preferred Education and Training

Experience:

Bachelor’s degree or at least two years of experience in program coordination and/or administrative support. Experience with office operations, reporting, travel planning, reimbursement processing, and procurement activities. Ability to work effectively in a fast-paced, flexible environment, including collaboration with state and local entities responding to incidents of mass violence. Proficiency with Microsoft Office applications (Excel, Word, PowerPoint preferred); familiarity with REDCap, note-taking tools, Zoom, Teams, and Work Day is a plus.

Strong oral and written communication skills. Demonstrated ability to plan, organize, and prioritize tasks to meet schedules and achieve goals. Ability to exercise sound judgment and discretion in interpreting and applying policies and procedures. Commitment to maintaining professionalism and confidentiality in all communications. Strong work ethic and reliability.

Minimum Requirement s: A bachelor’s degree and one year relevant program experience.

Physical Requirement s: (

Note:

The following…