Administrative Assistant

Edisto Beach State Park Job

Rich in Native American history, Edisto Beach on Edisto Island is one of four oceanfront state parks in South Carolina. Edisto Beach State Park features trails for hiking and biking that provide a wonderful tour of the park. The park's environmental education center is a "green" building with exhibits that highlight the natural history of Edisto Island and the surrounding ACE Basin.

Job Purpose and Duties:
Performs secretarial, accounting, administrative and janitorial functions of a large state park; coordinate various office, retail and administrative activities as well as public relations activities for Edisto Beach State Park.
1) Assists with the administrative activities to include, but not limited to, receiving and documenting revenues, receiving and processing retail orders, preparing reports and making payments in accordance with standard operating procedures.
2) Provides a variety of office functions related to callers, correspondence, document file and retrieval system, etc. Receives and disseminates incoming correspondence and screens that which needs to be handled personally by supervisor and or proper personnel, forwards remainders to appropriate staff members. Prepares all outgoing correspondence for mailing. Provides administrative support to the Park Manager. Screens unscheduled visits and maintains knowledge of supervisor's and Park Manager's schedule when possible.
3) Provides general and specific park information and updates to park visitors via telephone, email, and in person. Handles reservations for park cabins and campsites etc. as directed by park management. Assists in monitoring for stay restrictions and communicating with operations staff.
4) Audits and processes payrolls. Performs monthly leave audits for all park employees. Assists in training staff in time entry and management.
5) Assists with managing retail operation including filling out work schedules for staffing, ordering and receiving retail items, processing items and entering vouchers into inventory system. Conduct Quarterly inventories per agency standards and submitting require reports.
6) Directs requisitioning storage and distribution of forms and supplies.
7) Practice and promote teamwork within the work unit/office, throughout the agency and with external agency stakeholders. Represents office as an active member on agency teams assigned throughout the year.

High school diploma with 2 years of office management experience or an equivalent combination of education and experience.

Additional Requirements:

1) Knowledge of hiring process and requirements. Knowledge of Point of Sale and inventory systems. Knowledge of processing invoices and retail vouchers for payment.
2) Ability to operate a variety of office equipment and machines. Knowledge of current word processing, spreadsheets and data entry software. Ability to communicate both verbally and in writing. Ability to communicate with the general public in a tactful and courteous manner. Ability to multi-tasks in a fast-paced environment. Ability to work a rotating schedule, to include day shifts as well as weekends and holidays.

Actual

Job Location:

Edisto Beach State Park Full-time, 40 hours per week rotating schedule including weekends and holidays. The South Carolina Department of Parks, Recreation & Tourism is an Equal Opportunity, Affirmative Action employer.

Benefits for State Employees The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies. Insurance Benefits Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits.

Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses. Retirement Benefits State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits State employees may also be eligible for other benefits, including tuition assistance;…