UNIV - HR Coordinator : COM Dean's Office: CoE HR

Job Description Summary

The College of Medicine Dean's Office is seeking an Administrative (Human Resources) Coordinator to support the operations of the Human Resources Center of Expertise (CoE-HR) in the College of Medicine (COM). Provide professional administrative support to assigned departments within the College of Medicine and serve as liaison between the COM departments and University Human Resources Management, Medical University of South Carolina Physicians (MUSCP) Human Resources, the Center for Global Health, Medical University Hospital Authority (MUHA) Human Resources, and other internal and external stakeholders as appropriate.

Oversee and coordinate the departments' operating personnel systems, including hiring, termination, and employee relations. Facilitate all personnel functions for the department including Position/Employee Action Requests, posting and hiring processes, faculty appointments, promotion and tenure, credentialing, compliance training salary increases (reclass and in-band), and coordination of visa applications for incoming international faculty and staff.

Medical University of South Carolina (MUSC - Univ)

Employee

Classified

CC004730 COM DO ADMIN CoE HR CC

Hourly

University-05

39,764.

- 73,576.000

40

35% Assist with the drafting and/or creation of position descriptions for all faculty, staff, and other types of employees. Confirm that necessary approval is obtained from the department and/or Dean's Office prior to submission. Provide assistance with recruitment (posting on external sites) and/or arrange/participate in candidate interviews. Follow-up to ensure new hire processes are completed by candidates. Facilitate non-recruited hires with the appropriate paperwork, ensure each salary is appropriate for the candidate, and obtain the necessary approval(s).

Work directly with University HR Management, MUSCP HR, and MUHA HR to complete the hire. Assist each department with the creation of New Hire in Our Day for all new hires, dual employment requests, bonuses, assignment changes, salary and fund changes, promotions, and TERM. Ensure that each actions is routed appropriately. Complete auxiliary new hire processes including Ourday, Sailpoint,, etc.

Assist departments with reviewing, revising, and re-writing Position Descriptions (PDs) to better reflect added job duties, breakdown of percentages, and responsibilities. Collaborate with departmental contact to gather information, pull and redact similar PDs, create the appropriate documents and convey expectations. Works with departmental contact to draft letters of justification for the requested personnel action. Create and maintain current organizational charts for assigned departments/divisions.

Coordinate the onboarding process for non-paid opportunities for each department and for institutions that have an established relationship with the University. Administer the appropriate paperwork, obtain approvals from the Dean's and Provost Office when necessary, and work directly with University Human Resources to coordinate and schedule health screenings and administrative sign-up.

25% Coordinate and perform logistical and administrative tasks for the College of Medicine Human Resources Center of Expertise. Assure complete, accurate and timely performance of all appropriate services. Administratively ensure that departmental (client) human-resource related needs are identified and met within MUSC, MUSCP and MUHA. Partner with other administrative support staff to ensure a seamless provision of service to client departments.

Examples may include, but are not limited to, processing of new hires, promotions, reclassifications, compliance training, etc. Plan, coordinate and attend meetings as required and participate on committees as directed. Serve as liaison on departmental HR related issues to include any initiatives requiring CoM Center of Expertise HR. Accurately represent the departments served by the CoE-HR, promote open and transparent communication between the departments, CoE-HR, and other MUSC/MUSCP/MUHA constituencies and disseminate information accurately and consistently.

10% Coordinate and facilitate all aspects of Faculty Appointments for assigned departments within the College of Medicine. Duties include preparing paperwork to begin processing the academic appointment, credentialing, and request for privileges (clinical only), drafting offer letters, sending the welcome email (list of tasks) and tracking the outlined tasks, collecting billing packet, tracking HR onboarding, scheduling compliance training(clinical only), setting up "Find a Doc" profile, and collecting MUSCP HR paperwork.

Serve as the primary point of contact for credentialing service representative, University Human Resources Management, MUSCP Human Resources, Managed Care, and Credentialing Program Manager. Ensure new provider marketing…