Operations Administrator

GMB Powerline Services is part of CMAK Energy Group, a family-owned group based in West Virginia. We provide planned utility construction, maintenance, and storm response services. Our IBEW crews deploy from regional hubs spanning the Gulf Coast, Northeast, Midwest, and beyond to build, maintain, and rapidly restore power infrastructure with uncompromising safety and quality. Committed to operational excellence, we’re growing our fleet and workforce while prioritizing a safer, more reliable energy grid.

Join our tight-knit, union-proud team and help power progress in every community we serve.

Position Summary:

The Operations Administrator provides administrative support to the Operations Department and assists with the coordination of daily project activity, records, communication, and reporting. This position works with field and office teams to help maintain accurate information, support project needs, and ensure routine administrative processes are completed in an organized and timely manner. The role supports day work projects and general operations by helping manage documentation, schedules, time-related records, and communication between departments.

Key Responsibilities:

Timekeeping, Timeboards & Payroll Support

• Prepare, review, verify, and maintain daily timeboards, timesheets, crew hour records, employee hours, equipment hours, job coding, schedules, project locations, and supporting documentation for day work projects.
• Ensure timekeeping records are complete, accurate, approved, and submitted according to required deadlines.
• Assist payroll by reviewing time entries, confirming approvals, researching discrepancies, and gathering missing information from supervisors or field teams.
• Follow up on questions related to overtime, missing punches, schedule changes, job coding, per diem, travel time, and other payroll-related items as needed.

Hour Reporting, Job Costing & Operational Tracking

• Track, organize, and report labor hours, crew activity, daily production information, schedule changes, equipment usage, job cost details, and project updates.
• Prepare routine reports to support operations leadership, billing, budgeting, project oversight, and customer or utility reporting needs.

Project Administration & Documentation

• Maintain accurate records for active and completed projects, including timekeeping documents, daily reports, service records, work orders, purchase orders, project files, correspondence, approvals, and closeout materials.
• Organize and update shared files, spreadsheets, trackers, and project documentation so information is easy to locate and audit-ready.

Operations Team Support

• Provide administrative support to operations leaders, project managers, field supervisors, foremen, and other team members.
• Assist with coordinating schedules, project needs, document collection, meeting follow-up, supply requests, and day-to-day operational communication.

Field, Crew & Schedule Coordination

• Assist with crew schedule updates, standby or weekend staffing information, project mobilization details, onboarding coordination, travel or lodging communication, and badge or site access information.
• Help identify missing, late, or inconsistent time and schedule information and follow up promptly with the appropriate team members.

Communication & Cross-Functional Coordination

• Communicate regularly with payroll, HR, safety, fleet, accounting, field supervision, and operations leadership to resolve questions related to hours, schedules, staffing, documentation, approvals, and project reporting.
• Serve as an administrative point of contact for operations-related questions and help route issues to the appropriate person or department.

Compliance, Records & Process Support

• Support accurate recordkeeping, file…