Purchasing Assistant III-WV State University-Kanawha

Application Instructions

This job opportunity is not in the classified service and is not covered by the West Virginia Division of Personnel merit system. If you are interested in this position, you must apply directly to the hiring agency.

To Apply:

• Submit resume, cover letter, academic transcripts, and the names and email addresses or phone numbers of three professional references by January 22, 2026.
• All requested information must be submitted for your application to be considered.
• Submit application materials via email to jobs.
• OR mail to:

West Virginia State University Department of Human Resources
P. O. Box 1000
324 Ferrell Hall
Institute, WV 25112

Purchasing Assistant III - WV State University-Kanawha Co.

Salary commensurate with experience.

West Virginia State University (WVSU) is a public-land grant institution founded in 1891 as a Historically Black College and University (HBCU). It serves approximately 3,500 students and offers 23 undergraduate and seven graduate degrees through its four colleges. WVSU competes in athletics at the NCAA Division II level.

This is a non-classified essential FLSA status (exempt of non-exempt), full-time benefits-eligible position. Under general supervision, this position performs paraprofessional, full-performance level work procuring for WVSU and is responsible for purchasing functions, contracts, inventory, and records management activities. Work may include the purchasing of goods or services requiring an in-depth knowledge of the area of employment. Performs related work as required.

• Assist with reviewing purchase requests and determine if required merchandise is available through internal resources and/or agency or statewide contracts. If bids must be solicited, collect bids, secure bids, hold public bid openings, prepare bid tabulations if required, and review bids to determine the most cost efficient option that meets the requisition requirements.
• Check requisitions for accuracy, completeness, and clarity; correct any ambiguities in purchase orders and add needed information.
• Register vendors in wvOASIS.
• Create, prepare, and compose requisitions, correspondence, memoranda, and reports.
• Record order and requisition numbers and delivery data.
• Assist in contacting agency purchasers and vendors to resolve problems related to incorrect or late deliveries, and/or problems with the quality of goods or services purchased.
• Advise agency officials on purchasing procedures and changes in commodity specifications.
• Assist in conducting market research, including researching and/or contacting vendors and suppliers, manufacturers, and testing facilities to gain information on new products, sources of supply, changes in product specifications, price changes, and the design and capabilities of commodities.
• Perform other duties as assigned.

• High school diploma or equivalent.
• Four (4) years of full-time or equivalent part-time paid clerical experience, including purchasing supplies and maintaining inventory.
• Bachelor’s degree from a regionally accredited college or university may substitute for the required experience. Two years’ experience, including purchasing supplies and maintaining inventory, is required.

• Knowledge of the State purchasing laws, rules and regulations.
• Knowledge of the various types and grades of commodities and sources of supply.
• Knowledge of office methods, practices and procedures.
• Knowledge of basic math and/or bookkeeping.
• Knowledge of inventory control procedures.
• Knowledge of records retention and disposal.
• Ability to review forms and merchandise accurately to determine standards and specifications are met.
• Ability to understand and follow instructions.
• Ability to communicate effectively, both verbally and in writing.
• Ability to establish and maintain effective working relationships.

West Virginia State University conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Any offer of employment is contingent upon the satisfactory completion of a background check.

West Virginia State University is an Equal…