Executive Administrative Assistant

Nature of Work Under general supervision, performs a wide range of general and agency-specific office and administrative tasks, requiring advanced general office skills plus a comprehensive knowledge of pertinent rules, regulations, policies and procedures. Will interpret and apply policies, procedures and guidelines and exercise independent judgment. Employee is responsible for processing the revocation of hunting and fishing licenses, serving as administrator and point of contact for the Interstate Wildlife Violators Compact, and processing reinstatements of hunting and fishing licenses.

Will work closely with the court systems to verify violations and court dispositions. Collect money for reinstatement fees and processing. Prepare documents and schedule all parties for revocation appeal hearings. Will work with other law enforcement agencies, court systems, WVDNR officers, and attorneys. Process upon receipt of all legal orders granting expungements from Circuit and Magistrate Courts. Attention to detail is vital for this position.

Answer telephone and emails and provide information on programs or direct the inquiry to the proper staff. Will answer questions from the public regarding natural resources laws, rules, and regulations. Will establish and maintain files for various tasks. Open, sort, and distribute section mail. Compile weekly, monthly, and quarterly reports, review documents for accuracy and initiate correction of errors. Performs related work as instructed.

Regular attendance is required.

Training: Graduation from a standard high school or the equivalent.

Experience: Five years of full-time or equivalent part-time paid experience performing clerical duties at the Office Assistant 3 level, encompassing a wide range of office practices, which must have in included typing, screening and routing telephone calls and correspondence, and composing routine correspondence.

Substitution: College hours or related business school or vocational training may be substituted through an established formula for up to two years of the required experience.

Preference may be given to individuals with experience accessing the mainframe and a working knowledge of personal computer programs (Microsoft Office Suite
- Outlook, Access, Excel, Word; and Adobe emphasized).

Permanent, full-time employees of the State of West Virginia, receive a wide variety of financial and personal job benefits. Specific information about benefits is available from the hiring agency.

Salary and Wages: Direct deposit (twice a month) Promotion Opportunities
- With over 20,000 classified positions in state government, there are many opportunities to compete for transfer or promotional appointment.

Medical Insurance: Major medical, surgical, prescription drug, and other medical expenses. Choice of plans. The state pays the major part of the premium.

Mountaineer Flexible Benefits (Optional Insurance): The Mountaineer Flexible Benefits program allows tax-free deductions for dental, vision, and disability insurance, as well as medical expenses not reimbursed by regular insurance coverage.

Life Insurance: The state provides a $10,000 decreasing term life policy with accidental death and dismemberment benefits. Additional group insurance is available.

Retirement Plan: The state offers an outstanding defined benefit pension plan. Employee contributes 4.5% of salary (tax-deferred).

Deferred Compensation: State employees have a unique opportunity to build retirement savings and reduce today's taxes by participating in a Section 457 deferred compensation plan. A 457 plan is similar to the 401K plans offered by private companies.

Annual Increment Pay: The annual increment is $60 for each full year of qualifying service, and is paid in July of each year. This is available to employees with 3 or more years of service.

Holidays: Twelve (12) paid holidays in each year.

Vacation: 15 to 24 days per year depending on length of service.

Paid Sick Leave: We offer an outstanding paid sick leave benefit. Employees earn 1.5 days each month or 18 days per year. There is no limit to the amount of sick leave an employee can accumulate. Full compliance with Family Medical Leave and WV Parental Leave Act. Employee to Employee Leave Donation Program.

Military Leave
- Paid Military Leave

Training, and Developmental Opportunities: We offer many formal in‑house training classes. Many agencies also offer tuition reimbursement for job‑related training and…