TREASURER​/BOOKKEEPER

Job Overview

Responsible for performing intermediate clerical and bookkeeping work in examination, analysis, and verification of accounting records in a school setting. Duties are varied and include maintaining bookkeeping control of funds disbursed and received, and preparing financial data required for fiscal management.

• Maintains a complete and systematic set of records of all financial transactions as required by federal, state, and school board rules, regulations, policies, and laws.
• Reviews and reconciles accounts and budget reports on a monthly basis.
• Assists in district directed audits of records and accounts.
• Assists principal with budget development.
• Analyzes, verifies and reconciles school budget reports to maximize the use of funds in compliance with local, state and federal fiscal requirements.
• Initiates, prepares, and verifies payment requests (direct payments, purchase orders, travel requests), reviews for proper documentation, and obtains necessary approvals.
• Purchases goods and services for the school using a variety of approved methods, initiates all purchase orders, obtains quotes, obtains necessary approvals, and maintains accurate records of transactions and inventory.
• Initiates and reviews school contracts and prepares supporting documentation to ensure compliance with policies and procedures.
• Verifies and records cash collections by school staff (field trip, fundraising, athletic activities). Posts activities on the online payment platform. Issues check payments to vendors and event officials as required.
• Manages the school's checking account ensuring bank deposits are made according to policy and prepares monthly reconciliation of the account.
• Prepares sales and use tax reports to process payment of tax.
• Initiates, prepares, and processes transactions relating to the school's purchasing card, tracks expenditures, reconciles balances monthly, and maintains records of all purchases.
• Composes reports and records for review as well as financial correspondence for principal's approval and signature.
• Maintains accounts payable files for verification of receipt of items.
• Prepares and enters invoices; updates customer lists and transactions; prepares journal entries for distribution.
• Performs various payroll duties as assigned.
• Trains other staff to ensure they are familiar with and able to perform essential treasurer duties in the absence of the school treasurer.
• Answers inquiries from staff and parents pertaining to interpretation of school district's financial policies and procedures.
• Performs other related duties as assigned.

• Considerable knowledge of bookkeeping/accounting practices for cash management, revenue, and expenses.
• Ability to effectively organize and maintain records.
• Ability to interpret standard accounting and financial statements.
• Ability to prepare reports and business correspondence.
• Ability to maintain confidentiality.
• Excellent customer service skills with the ability to calmly route concerns to appropriate staff.
• Ability to learn pertinent district policies and procedures rapidly, apply them in appropriate situations, and explain them to staff, parents, students, and the public.
• Ability to exercise independent judgment and initiative in completing work assignments and determine when to refer situations to supervisor.
• Ability to reason, work, and problem‑solve independently in order to carry assignments to completion according to expected timelines while adhering to established policies and procedures.
• Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media.
• Working knowledge of computer programs, including email, word processing, spreadsheets, and databases.
• Excellent time management skills and ability to organize, prioritize, manage and carry out duties efficiently and within established time frames.
• Ability to establish and maintain collaborative working relationships with all stakeholders.

• Associate's degree in a relevant field.
• Two years accounting/bookkeeping experience.

• Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position.

• Associate degree in business or accounting.
• Bookkeeping/Accounting experience in a school district or similar environment.
• Bilingual English/Spanish (fluent verbal and written) skills.

On-site attendance is an essential function of this position.

Supervisory responsibility:
None.

Entry level

Full-time

Finance and Sales

Primary and Secondary Education, Education Administration Programs, and Government Administration